Administrative Assistant to Chief Executive Officer

The CEOAssistantwill provide essential support to ensure smooth day-to-day operations within the department. This position requires flexibility and multitasking abilities, as theassistantwill handle a wide range of administrative and operational tasks. The ideal candidate is proactive, detail-oriented, and able to adapt to various tasks and priorities.

• Answer phone calls and emails, directing inquiries to the appropriate department or person.
• Schedule and organize meetings, appointments, and events.
• Maintain and update office records, filing systems, and databases.
• Prepare and proofread documents, reports, and presentations.
• Handle office correspondence, including sorting and distributing mail.

• Order office supplies and maintain inventory.
• Assist with the organization and preparation of company events, workshops, or conferences.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Maintain and manage office equipment and ensure proper functioning (e.g., printers, copiers, etc.).

• Greet visitors and clients, providing exceptional customer service.
• Assist with general inquiries and ensure a positive experience for clients or stakeholders.
• Being able to support basic reception duties, such as managing the front desk area and directing visitors.

• Assist various team members with their daily tasks and projects.
• Help prioritize tasks and manage deadlines for team members.
• Coordinate with vendors and suppliers as needed.
• Carry out other administrative duties as required by management.

• Educational Requirements
  :
  High school diploma or equivalent; some college education or certifications in office management, business administration, or related fields are a plus.
• Experience
  :
  Previous experience in an office or administrative role is preferred but not required.
• Technical Skills
  :
  Proficient in MS Office Suite (Word, Excel, PowerPoint) and other office management software; familiarity with office equipment.
• Communication Skills
  :
  Strong written and verbal communication skills.
• Organizational Skills
  :
  Ability to manage multiple tasks efficiently and meet deadlines.
• Interpersonal Skills
  :
  Friendly, approachable, and capable of working well with a diverse team.
• Attention to Detail
  :
  Ability to handle tasks with precision and accuracy.
• Problem-Solving
  :
  Ability to handle unexpected situations and challenges effectively.

• Full-time position
• Office-based, with occasional travel or off-site meetings as required.

The specific duties and requirements of the General Assistant position may vary based on company needs and industry.

Full-time

$42,000.00 - $48,000.00 per year

All applications need to be sent to:
jobs. Only resumes sent to this email address will be considered.