Office Administrator – Construction Yonkers, NY

Office Administrator – Construction Company

$45,000-$75,000 (based on experience)

We are a growing, hands-on construction company based in Yonkers. We take pride in running organized, professional jobs while maintaining a strong, team-oriented culture. We are looking for someone dependable and detail-oriented who wants to grow with us long-term. This is not just a desk job — you will play a key role in supporting both our financial operations and our project teams.

• Process weekly/biweekly payroll accurately and on time
• Manage accounts payable and receivable
• Maintain insurance certificates and compliance documentation
• Coordinate and oversee daily administrative activities related to construction projects, including documentation, scheduling, and reporting.
• Collaborate with project managers, contractors, and vendors to facilitate effective communication and problem-solving on-site.
• Assist with job costing and expense tracking
• Coordinate with outside accountant as needed
• Construction Administrative Support
• Prepare and track submittals
• Assist with permits and project documentation
• Maintain project files, contracts, and change orders
• Coordinate with vendors, subcontractors, and suppliers
• Track subcontractor insurance certificates and compliance
• Support project managers with administrative needs
• General Office Duties
• Answer phones and manage correspondence professionally
• Maintain organized filing systems (digital and physical)
• Order office supplies and manage office organization
• Schedule meetings and coordinate appointments

• 3+ years office administration experience
• Strong knowledge of payroll and basic accounting
• Proficiency in Quick Books and Microsoft Office
• Strong organizational and communication skills
• Ability to multitask and work independently
• Construction industry experience (preferred)
• Experience with submittals, permits, lien waivers, insurance certificates, and AIA documents (preferred)

We want someone who is dependable, proactive, and comfortable handling financial responsibilities.

You should take initiative, stay organized under pressure, and care about keeping things done the right way. If you want stability, responsibility, and the opportunity to grow with a serious construction company — this role is for you.

• A brief summary of your accounting experience
• Your experience (if any) in construction administration