Program Assistant

Salary $20.00-$25.00 per hour (based on experience)

REPORTS TO: Administration

This position will handle daily clerical and administrative tasks as needed, ensuring smooth office operations by managing communications (phones, mail, email), maintaining files and supplies, scheduling meetings, greeting visitors, performing data entry, and supporting designated staff with general duties like preparing documents, running errands, and keeping common areas organized. Will need strong communication, organizational skills, and proficiency in basic office software.

• Communication: Answer phones, direct calls, manage emails, greet clients/visitors, handle mail/packages.
• Organization: Maintain filing systems (digital & physical), manage office supplies inventory, organize common areas.
• Scheduling: Schedule meetings, book conference rooms, manage calendars.
• Documentation: Data entry, word processing, preparing reports, presentations, and documents, scanning.
• Support: Assist administration with administrative tasks.
• Other duties as assigned and will be trained to help with various projects.

• Preferred minimum Associated Degree with at least two years of office experience
• Technical: Proficiency in MS Office/Google Workspace, internet search usage, at least basic knowledge of social media usage, basic office equipment (copiers, printers).
• Skills: Strong communication, organization, attention to detail, time management, multitasking, customer service.
• Experience: Previous admin/clerical experience is often preferred.
• Ability to work well independently as well as part of a team.