Administrative Assistant; JR

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

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The Learning Network is seeking a highly organized, proactive, and relationship-focused Administrative Assistant to provide executive-level support to the Vice President/Chief Learning Officer and the department's leadership team. This role serves as a key operational partner, ensuring seamless coordination of executive calendars, leadership programs, stakeholder meetings, departmental initiatives, and high-profile events. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and deliver an outstanding experience for internal and external stakeholders.

• Manage executive and departmental calendars, including scheduling complex meetings with senior leaders, physicians, executives, and external stakeholders.
• Coordinate and oversee logistics for leadership development programs, executive meetings, receptions, workshops, and special events.
• Serve as a primary liaison between department leadership, internal partners, vendors, and external constituents.
• Plan and coordinate venue arrangements, catering, audiovisual requirements, meeting materials, and participant communications.
• Manage travel arrangements, expense reports, invoices, purchase requisitions, and payment processing.
• Support vendor and contract administration, ensuring accuracy, timely execution, and quality service delivery.
• Develop presentations, reports, meeting agendas, minutes, executive summaries, spreadsheets, and other business documents.
• Monitor projects, action plans, deadlines, and follow-up activities to ensure successful completion of departmental initiatives.
• Provide administrative support for department-wide meetings, town halls, and organizational events.
• Maintain confidentiality while handling sensitive information and interacting with executives and key stakeholders.

• Associate Degree in Business, Human Resources, Education, Healthcare Administration, or a related field. Bachelor’s Degree preferred
• Minimum of four (4) years of progressively responsible administrative, executive support, project coordination, or related experience.
• Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Copilot.
• Experience supporting senior leaders and coordinating multiple priorities simultaneously.
• Experience supporting C-suite or executive leadership teams
• Experience planning large-scale events, educational programs, or leadership development initiatives.
• Healthcare, academic, or organizational development experience.
• Excellent written, verbal, and interpersonal communication skills.