Administrative Supervisor (JR229034

Responsibilities

• Supervise non-clinical operations to support organizational goals and ensure efficient workflow in a primary care environment.
• Partner with the Office Manager to oversee daily administrative functions and staff performance.
• Coordinate regulatory compliance, including tracking staff licensure, certifications, and required training (e.g., BLS, OHS, performance appraisals).
• Maintain employee personnel files and conduct audits to ensure all regulatory standards are met.
• Create, manage, and reconcile staff schedules using Kronos; ensure appropriate staffing levels at all times.
• Coordinate staffing needs, including supplemental shifts, vacation tracking, and coverage for absences.
• Oversee environmental standards and inventory management to ensure a clean, safe, and compliant workplace.
• Assist with budget preparation, financial analysis, and reporting (e.g., variance reports, cost center allocation, overtime utilization).
• Analyze operational and financial data to identify trends, discrepancies, and improvement opportunities.
• Support HR processes including onboarding, terminations, transfers, discipline tracking, and personnel transactions.
• Serve as liaison with HR, Payroll, and B.I.S. for system support, payroll issues, and scheduling systems.
• Track and manage position requisitions and coordinate recruitment and hiring processes.
• Provide oversight and leadership to clerical staff, including Office Coordinators and Senior Clerks.
• Participate in staff evaluations and recommend disciplinary actions as needed.
• Plan and coordinate meetings, including agendas and minutes.
• Facilitate communication between administrative, clinical staff, and leadership teams.
• Contribute to quality improvement initiatives and monitor performance metrics.
• May be required to work varying hours, including evenings and weekends, to meet operational needs.
• Perform other duties as assigned by the Office Manager.

• Bachelor’s Degree required.
• 4–6 years of related experience preferred.
• Background or exposure in fields such as Accounting, Finance, Business, Healthcare, or Hospitality Management preferred.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to learn and operate systems such as Outlook, SAP (Finance/HCM), Talent Management Systems, Kronos, Care Cast, and other clinical systems. Strong organizational, time management, and multitasking skills.
• Excellent customer service orientation.
• Ability to work independently and manage multiple priorities effectively.
• Experience with HR and financial processes preferred.
• OHS Fit Test and Annual Assessment required.

Monday to Friday 0800A – 0430P