Project Associate

Description

Context:
The Partnership Project is a 501(c)(3) non-profit organization focused on supporting the collaborative efforts of the environmental community. Our programs focus on critical environmental issues including climate change, emissions reduction, and environmental and climate justice. We provide fiscal sponsorship and organizational support to our programs, empowering them to undertake the vital work of preserving our planet. Guided by our core principles of Equity, Integrity, Service, and Innovation, we are committed to fostering a healthy environment - both within our workplace and in the broader world.

Through these values, we strive to make a meaningful contribution to creating a sustainable and positive impact on our planet and an inclusive workplace where everyone can bring their full and authentic self to do this critical work.

Combined Defense 3.0 strengthens environmental advocacy by connecting organizations, filling gaps, and supporting coordinated action on environmental policy. CD3 facilitates collaboration, shares intelligence and resources, and provides research-backed messaging and advocacy tools to help partners stay informed, aligned, and effective.

Scope:
The Project Associate assists with the administrative, operational, and program responsibilities of the Combined Defense 3.0 (CD3), working closely with the Managing Director and CD3 staff. The Project Associate ensures smooth operational processes, enhanced fundraising engagement activities, and supports the communication of CD3 out to coalition stakeholders.

• Calendar & Priority Management:
  Manage the Project Director's schedule with the goal of prioritizing his time for key leadership responsibilities and projects.
• Meeting & Event Logistics:
  Help schedule and then coordinate partner meetings and hosted events (largely virtual, with occasional in-person logistics), managing everything from tech setup to materials distribution.
• Grantmaker research & fundraising support:
• Conduct in-depth research to identify and evaluate prospective foundation, corporate, and individual funders whose priorities align with the organization's mission and programs.
• Maintain and update a prospect pipeline/database, tracking funder interests, giving history, Final date to receive applicationss, and reporting requirements.
• Track outreach and follow-up on prospective funder contacts, proactively flagging outstanding action items and check-in points for the Director.
• Maintain a running list of fundraising-related to-do items and deadlines, and provide regular reminders to help ensure timely follow-through.

• Project Evolution:
  As familiarity with the CDP workflow grows, take direct ownership of specific campaign-related tasks and small projects, moving from coordination to independent execution.
• Communications Support:
• Draft clear, accurate talking points for briefings, ensuring alignment with campaign messaging and current priorities.
• Create polished, professional PowerPoint presentations for internal and external briefings, incorporating stakeholder feedback.
• Support the development of additional external materials as needed (e.g., one-pagers, fact sheets, briefing memos), ensuring consistency in tone and messaging across materials.
• Proofread and quality-check materials prior to distribution to ensure accuracy and professionalism.
• Project Tracking:
  Monitor the progress of campaign-related tasks, ensuring deadlines are met and proactively following up with the Director as needed to confirm items are completed.
• Project Tasks and Team Liaison:
  As familiarity grows, act as a point of contact for consultants and Steering Committee to facilitate smooth task and project workflows and information sharing in a remote environment.
• Project Tasks & Accountability Support:
• Maintain a running list of weekly tasks and commitments for the Director and team, and proactively follow up to confirm items are completed.
• Provide regular reminders and check-ins with the Director and consultants/Steering Committee members on outstanding action items.

• Operational
  
  Experience:
  
  3+ years of administrative or operational experience, with a proven ability to manage multiple workflows independently.
• Advocacy Fluency: 2+ years of experience in advocacy, electoral campaigns, or the non-profit sector.
• Communication
  
  Skills:
  
  Strong writing and formatting skills; comfortable drafting professional correspondence and…