Accounting Specialist

Job Title:

Accounting Specialist

Job Description

The Accounting Specialist supports a wide range of functions within the Finance department, working across both accounts payable and accounts receivable processes. This role manages high-volume invoice processing, collections, vendor payments, reconciliations, and special projects across multiple entities. The position is ideal for a detail-oriented, organized professional who thrives in a collaborative environment and communicates effectively with internal teams, customers, and vendors.

Responsibilities

+ Process high-volume invoices across both accounts payable and accounts receivable functions with accuracy and timeliness.

+ Match accounts payable invoices to receipts using a three-way match process to ensure proper authorization and documentation.

+ Process vendor invoices and prepare payments via ACH and check in accordance with established policies and schedules.

+ Generate and issue customer invoices, ensuring correct pricing, terms, and supporting documentation.

+ Post customer payments accurately to the appropriate accounts and reconcile any discrepancies promptly.

+ Perform collections activities on past-due accounts, including outreach to customers, tracking payment commitments, and documenting collection efforts.

+ Complete monthly account reconciliations, investigate variances, and resolve issues in coordination with relevant stakeholders.

+ Use an ERP system for daily accounting functions, including data entry, reporting, and transaction tracking.

+ Support financial operations across multiple entities, ensuring proper allocation and recording of transactions.

+ Assist with acquisitions and special projects by providing accounting support, data gathering, and analysis as needed.

+ Collaborate closely with finance team members and other departments to support efficient financial processes and continuous improvement initiatives.

Essential Skills

+ At least 3 years of accounting experience with a focus on accounts payable and accounts receivable.

+ Strong proficiency in accounts payable, including invoice processing and vendor payment preparation.

+ Experience in accounts receivable, including customer invoicing, payment posting, and collections.

+ Proven ability to handle high-volume invoice processing accurately and efficiently.

+ Hands-on experience using ERP systems for daily accounting functions.

+ Demonstrated experience with collections on past-due accounts.

+ Ability to perform monthly account reconciliations and investigate variances.

+ Detail-oriented mindset with strong organizational skills and the ability to manage multiple priorities.

+ Effective communication skills for interacting with internal teams, customers, and vendors.

Additional

Skills & Qualifications

+

Experience with Acumatica or a similar ERP system.

+ Basic to intermediate Microsoft Excel skills, including spreadsheets and data analysis.

+ Experience working in a multi-entity environment and supporting financial operations across multiple companies.

+ Exposure to acquisitions or special projects within a finance or accounting context.

+ Experience that is particularly strong in accounts payable with some accounts receivable experience.

Work Environment

This position is 100% on-site in York, PA, within an open-office, collaborative finance team environment. The organization is a long-established, family-owned company with more than 50 years of history and a fast-growing structure that includes multiple business units. Team members work closely together in an open office concept that supports communication, teamwork, and involvement in special projects and acquisitions.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno  along with your availability for a 10-minute phone call.

Job Type & Location

This is a Permanent position based out of York, PA.

Pay and Benefits

The pay range for this position is $43000.00 - $55000.00/yr.

- Medical Insurance  - Vision Insurance  - Dental Insurance  - Life Insurance  - Short Term Disability  - Long Term Disability  - PTO  - 401K Plan with Company Match  - Community Service - 8 hours paid  - 9 Paid Holidays  - Learning and Development (YO University) 580 Davies Drive, York, PA 17402 O:

** New Associates are eligible for all benefits as outline in company handbook after 30 days of employment.
** 401k contribution and match eligible after 6 months of employment.

Workplace Type

This is a fully onsite position in York,PA.

Final date to receive applications

This position is anticipated to close on Jun 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive…