Senior Finance Manager

Job description:

Senior Finance Manager Our is a leading mid-sized law firm with offices around the Tri-state and Florida. They have an immediate full-time need for a Senior Finance Manager, working out of their central Nassau County office on Long Island. Reporting into the Chief Operating Officer, the right candidate will bring a strong accounting and financial reporting background, and possess strong law firm partnership accounting experience with exceptional leadership capabilities.

Essential Responsibilities:

Financial Management & Law Firm Partnership Accounting
- Oversee all general accounting functions, including general ledger, financial reporting, month-end and year-end close, accounts payable,accounts receivable, trust accounting, fixed assets, bank reconciliations, payroll coordination, and cash management.

- Oversee accounting functions specific to law firm operations including, Client trust/IOLTA accounts, third-party e-legal billing systems, expense allocations, and work-in-progress (WIP) monitoring in coordination with Billing Department.

- Ensure compliance with all trust accounting regulations and ethical requirements.

- Prepare and review monthly, quarterly, and annual financial statements.

- Ensure timely and accurate financial reporting to firm leadership.

- Monitor financial performance and provide analysis, recommendations, and strategic insights.

- Coordinate annual audits and tax-related activities with external auditors and advisors.

- Work with Chief Operating Officer to develop and maintain internal controls and accounting policies to safeguard firm assets.

- Oversee monthly and quarterly fee participation calculations and distributions; address related attorney inquiries.

- Assist with budgeting and financial planning processes.

- Analyze billing realization, collections trends.

Benefit and Tax Administration
- Oversee and coordinate benefit-related audits, including the annual audit of the 401(k) Savings & Profit Sharing Plan.

- Prepare and review annual filings and compliance documents, such as Form 5500s for the Welfare Benefit Plan, 401(k) Savings & Profit Sharing Plan, and VIP Plan.

- Complete and submit annual and quarterly tax filings, including 1099s, sales and use tax returns, Commercial Rent Tax returns, PTETestimated payments, and state-specific filings such as NJ Annual Report.

- Coordinate quarterly and annual tax estimate payments (e.g., NJ, UBT) and manage the preparation and distribution of K-1s topartners, addressing related inquiries.

- Maintain compliance with all benefit and tax-related deadlines, extensions, and regulatory requirements, partnering with externalaccountants and advisors as needed.

- Assist with benefit administration, including data collection for insurance renewals, annual surveys, and supporting documentation forbenefit plan reimbursements and audits.

Collaboration with Billing & Collections
- Collaborate with Billing, Accounting, and Collections to improve efficiency and revenue performance.

- Collaborate with collections personnel to monitor aged receivables and improve collection efforts.

- Support initiatives to streamline workflows, enhance reporting capabilities, and improve financial systems integration.

Leadership & Management
- Supervise and mentor accounting staff and departmental personnel.

- Provide leadership, coaching, training, and performance management to team members.

- Foster a collaborative, professional, and service-oriented environment.

- Evaluate staffing needs and assist with recruiting and onboarding accounting personnel.

Systems & Process Improvement
- Maintain and optimize accounting and financial management systems.

- Participate in financial software upgrades, implementations, and integrations.

- Develop reporting tools and dashboards for leadership use.

Qualifications:

Qualifications
- Bachelors degree in accounting, Finance, or related field required; CPA preferred.

- Minimum of 7+ years of progressive accounting leadership experience, preferably within a law firm or professional services environment,with prior management/supervisory experience.

- Strong knowledge of law firm partnership accounting principles and practices, Trust/IOLTA accounting, and e-legal billing processes.

- Advanced knowledge of financial reporting, general ledger management, and Microsoft Excel.

- Experience with legal accounting software such as Elite, Aderant, SurePoint, or similar systems preferred.

- Demonstrated ability to collaborate with Billing, Accounting, and Collections teams,…