Executive Assistant to Assistant Superintendent Job York area,Pennsylvania USA,Administrative/Clerical

Position: Executive Assistant to the Assistant Superintendent
Position Type:
Confidential/Executive Assistant to the Asst Superintendent

Date Posted:
6/17/2026

Location:
Administration Office

Date Available:
SY
Job Summary:

Support the Assistant Superintendent and C&I Department in successfully achieving District goals. Perform complex secretarial duties to manage the day-to-day operations of the office.

Qualifications:

Associate's Degree, preferred.
Minimum of a high school diploma, having at least five years of executive secretary experience, including word processing, spreadsheets, and databases.

Duties and Responsibilities (including but not limited to):

ASSISTANT SUPERINTENDENT'S SUPPORT

Analyze and distribute data into meaningful reports, including but not limited to:
- Monthly Enrollment Report
- Monthly Discipline Report
Assist with the maintenance and updating of District Policies and Administrative Regulations.
Retrieve all Pennlink mail and forward it to the appropriate personnel.
Manage the annual Superintendent's Summa Cum Laude Honor Roll Banquet.
Process Board agenda items (MOU's/LOAs, etc.) as needed through Keystone Agenda, including proactive alerts to departments for agreements for upcoming renewals.
Maintain PA-ETEP users and assist system users as needed with account access.
Maintain and organize department projects.
Maintain the Assistant Superintendent's travel reimbursement expense reports and the budget expense reconciliation file.
Biannually, complete the CRDC Data Collection.
Assist with Educator Effectiveness collection and reporting (13-1,2,3 Forms).
Assist and support the Assistant Superintendent with presentations and District engagement.
Assist in the collection and coordination of all information needed to begin the budget process for the following school year.
Set up meetings, including scheduling of rooms and providing necessary supplies and materials.

CURRICULUM & INSTRUCTION SUPPORT

Implement, manage, and maintain a Professional Development PLM system, which includes Act 48 hours for professional staff members.
Support the District Induction Program, including all induction materials, and track new teachers' participation/completion of Induction.
Assist with confirming inventory and the distribution of state assessment testing materials to schools and the return shipping to Data Recognition Corporation.
Process purchase orders for C&I books/materials.
Compile data for the annual Equity Plan.
Maintain local assessment data.
Arrange for meeting interpreters as needed, process requests for document translations through LIU
12, and reconcile/generate PO for monthly invoices.
Update Sapphire monthly regarding the educational monitoring of immigrant students.
Provide varied support for Federal Programs, including providing support for the Wallace and Lincolnway Title 1 Parent/Family Engagement events.
Assist with ESSERS Non-Public schools' communications and funds distributions.
Assist with the Assessment Exemptions process as needed.
Annually, update ESL resource documents/letters for K-12 Reading Specialists.
Translate, via Google Translate, internal letters/forms as needed.

Required Knowledge, Skills, and Abilities:

Strong human relations skills.
Must be courteous, congenial, cooperative, and service-oriented.
Professional appearance.
Utilize databases and other district software and technology proficiently, as designated by the supervisor.
Must be able to work independently or in a team (as circumstances warrant), and able to work with frequent interruptions.
Must be able to communicate effectively with students, personnel at all levels, and members of the public.
Follow written and verbal directions, provide direction, and motivate peers.
Must be able to read/write/correspond clearly, concisely, and effectively at a post-secondary level; interpret and follow district policies, regulations, and work rules; and exercise good judgment.
Must appropriately handle confidential information.

Compensation:
This position is part of the Confidential (Act 195) agreement .
Salary is based on experience. Benefits package, including paid time off.

EOE

Attachment(s):

6.2026 Executive Assistant to the Assistant