Executive Assistant - PA Substation Services

Executive Assistant

The Executive Assistant provides key administrative, strategic, and operational support to the Pennsylvania Substation leadership team. This role requires exceptional judgment, professionalism, and the ability to operate as a seamless extension of the executives. The ideal candidate is proactive, highly organized, skilled at managing complex relationships, and capable of coordinating activities on behalf of the executives in internal settings as well as supporting executive activities related to external stakeholder engagement.

Responsibilities include:

• Safety:
  Demonstrate a solid commitment to all aspects of safety, including maintaining a safe workplace for coworkers.
• Executive Support & Administration:
  Provide sophisticated calendar and travel management, complete a broad range of administrative tasks, keep senior leaders well informed, maintain discretion and confidentiality, organize and maintain filing systems, and support other executives as needed.
• Meeting Leadership & Coordination:
  Coordinate meetings and events, represent executive priorities, anticipate issues, ensure meeting preparation materials are complete, and track post-meeting actions.
• Strategic Partnership & Operational Support:
  Serve as a trusted partner to the senior leader, read and analyze information to support decision-making, manage complex situations, support cross-functional coordination, draft internal and external communications, and build effective relationships with stakeholders.

Qualifications include:

• High school diploma or GED required.
• Minimum of 7 years of experience in progressively responsible administrative support roles.
• Expert proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel; experience with Concur, Coupa, and/or SAP preferred.
• Excellent verbal and written communication skills.
• Proven ability to meet deadlines and make informed decisions about priorities and time management.
• Exceptional organizational skills with impeccable attention to detail.
• Demonstrated commitment to performance excellence.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Strong business acumen and ability to make sound judgment calls.
• Ability to build effective relationships with stakeholders at all organizational levels, including senior executives, employees, customers, and external partners.
• Ability to think creatively and respond quickly in high-stakes situations.
• Proven track record of thriving in a fast-paced environment while maintaining high accuracy.
• Strong teamwork skills with a collaborative and service-oriented approach.
• Ability to work independently on special assignments and recommend process improvements.
• Excellent customer service skills, interpersonal effectiveness, and relationship-building capabilities.

Benefits, Compensation & Workforce Diversity:
At First Energy, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, a company-sponsored pension plan, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement.

First Energy proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability.

Safety:
Safety is a core value for First Energy and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety.

Position Classification:
Non-Exempt