Financial Administrative Coordinator; Department of Obstetrics and Gynecology

Financial Administrative Coordinator (Department of Obstetrics and Gynecology)

Biomedical Research Building 2 - 13th Floor

May 7, 2026

$42K - $61K

The Financial Administrative Coordinator provides comprehensive support for departmental financial operations and administrative services. This role is responsible for processing and managing purchase orders, non‑PO payments, travel reimbursements, PCard activity, and financial reporting, while ensuring compliance with University policies and procedures. The position serves as a key resource for faculty and staff by providing guidance on financial systems and processes.

• Process all transactions related to the office’s financial activities, including purchasing, payables and reimbursement.
• Exercise resource stewardship to ensure compliance with related policies and procedures. Reinforce policy and proper procedures to department contacts. Respond to requests for information or services from faculty, staff and students.
• Review and approve POs for department, resolve open encumbrances, onboard suppliers. Create purchase orders, including non‑Marketplace orders, as needed. Stay current and advise on university purchasing policies. Field questions from staff and faculty. Office supplies inventory, ordering and organization.
• Manage accounts and financial data necessary for reporting. Prepare and analyse financial reports. Perform general office duties such as first review of staff travel reimbursements and fielding travel questions.
• Responsible for space scheduling and reservations university‑wide, OBGYN Research‑wide email communications, listserv maintenance, office machine maintenance support and point of contact, mail and package shipping/receiving, eSHIP management, key management, archiving.
• Responsible for non‑PO payments, journals, onboarding payees, and other financial support duties.
• Other duties and responsibilities as assigned.

• High School Graduate/G.E. degree and 5 to 7 years of experience or equivalent combination of education and experience.

Job Location – Philadelphia, Pennsylvania

Department / School – Perelman School of Medicine

Pay Range – $21.15 - $30.29 Hourly Rate

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.