Office Administrative Assistant B; Department of Biochemistry and Biophysics

Posted Job Title

Office Administrative Assistant B (Department of Biochemistry and Biophysics)

Financial Office Administrative Assistant B

Provide administrative and clerical support to the faculty, students, and staff. This role includes day‑to‑day operational responsibilities including answering telephones, bookkeeping, typing or word processing, accounting and financial management.

• Performs accounting duties in accordance with prescribed procedures; maintains accounting records in the department including reconciling expenses for monthly reporting requirement.
• Organize and send communications for general staff meetings and other business office activities. Plan space needs and catering for meetings associated with business office staff. Create requisitions to order food for department meetings. Submit reimbursement requests for business office staff using Concur. Process guest dinner reimbursement in Concur for faculty. Onboarding seminar guest speakers in Ben Financials and process honorarium requests.
• Assist Core Facilities Coordinator with the management of daily LN2 order assignments. Monitor orders as needed and respond to customer inquiries. Coordinate deliveries with LN2 delivery staff and respond to their inquiries.
• Performs general administrative duties in support of the department including filing, picking up daily mail sorting and distributing mail, and maintaining office supplies. Manage weekly eShip transactions by confirming and updating funding source.
• Receives and resolves minor building maintenance request, including preparing work orders as needed.
• Other duties and responsibilities as assigned.

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.

Philadelphia, Pennsylvania

Perelman School of Medicine

$19.32 - $27.50 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

• Health, Life, and Flexible Spending Accounts :
  Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre‑tax dollars.
• Tuition :
  Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here r dependent children are also eligible for tuition assistance at other institutions.
• Retirement :
  Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre‑tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work :
  Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long‑Term Care Insurance :
  In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long‑term care insurance to help you…