Radiology Secretary - St. Elizabeth Boardman Hospital

Everyone who works with Mercy Health is united under one purpose: to help our patients be well in mind, body and spirit. This drive, along with our history of faith, is a powerful combination. It gives us a shared calling to work toward every day. Join our exceptional team and help us continue to provide the highest quality of health care possible to our communities.

The Centralized Staffing Scheduler work with the ASA (Advanced Schedule Administrator) within the Central Staffing Office to ensure the appropriate application of Kronos; provides ongoing training to Kronos users of current system and software enhancements; maintains scheduling data to ensure accurate generation of schedules; acts as resource for all Kronos users as needed; responsible for input and output of Kronos daily functions to support staffing, scheduling, timekeeping and employee status changes;

assists in daily projecting and shift to shift staffing with safe, efficient cost-effective use of resources; identifies and relates problems regarding Kronos, staffing, scheduling and timekeeping to the Nurse Manager Centralized Staffing; meets job expectations with minimal supervision; expands knowledge base of Kronos as needed; responds well to change; provides leadership in promotion of accuracy and efficiency in the Absence Management Program.

• High School Diploma/GED.
• Typing proficiency as designated.

• Computer literacy.

• Knowledge of OUTLOOK, Kronos, previous staffing/scheduling experience.
• Follows general instructions.
• Understands several defined work routines.
• Reads various references, extracts information, and applies basic arithmetic functions.
• May operate basic equipment/machinery.
• Problem Solving/Decision Making:
• Makes decisions by reviewing defined alternatives.
• Receives assistance from standard procedures, coworkers, and/or supervisors.
• Scope of Impact/Accountability:
• Impacts activities in other work areas on a frequent basis.
• Accountability is primarily indirect, but may be shared for activities affecting work area only.
• May provide information to decision-making processes affecting work area(s).
• Interpersonal Communication:
• Coordinates work with others.
• Conveys detailed, routine information.
• Provides written responses in standard format to others knowledgeable about subject.
• Requires listening skills to maintain cooperative associations.

• Accurate Kronos data entry related to staffing, including census and re-assignment of staff.
• Reviews staffing sheets in advance and identifies significant variances to appropriate person.
• Assists in resolving staffing variances according to protocol.
• Ability to reallocate staff on a shift to shift basis to meet census/HPPD requirements.
• Accurate interpretation and entry of time changes.

• Maintenance and development of staffing patterns for employees to meet core coverage and budget requirements that are safe and cost effective.
• Identifies variances in schedules due to LOA/terminations, etc. and provides temporary replacements as needed and as available.
• Identifies non-compliance to staffing/scheduling policies and procedures; takes appropriate action to correct non-compliance and informs proper authority.
• Generates and adjusts unit schedules according to employee parameters to meet core average utilizing Kronos.
• Works with nurse manager to finalize schedule.
• Scheduled Vacation/PTO requests for Centralized Staffing groups including SVH Floats, Stat Staffing RNs, Centralized Staffing employees, Patient Safety Companions.

• Maintains accurate budget position control.
• Performs audits on controller data to ensure accurate input of information and follow through in correction.
• Terminates and transfers employees appropriately in Concerro and follow through with staffing and scheduling data changes.

• Accurate data entry of all paid time including appropriate identification of overtime and holiday time.
• Reviews and corrects weekly attendance sheets to ensure accurate payroll.
• Reviews and corrects Kronos edits to ensure accurate payroll.
• Appropriately identifies and corrects payroll errors for employees.
• Acts as a resource to Central Staffing Assistants with Kronos issues.

• Accurate input of budgeted data.
• Accurate input of HPPD data.
• Accurate input of Matrix data.
• Accurate application of Password Protection.
• Updates/maintains qualifications codes.

• Acts as resource to Kronos users in all aspects of software application.
• Self motivated to increase knowledge base of Kronos and staffing and scheduling.
• Attends seminars/workshops as assigned.
• Provides leadership to Centralized Staffing Assistants to maintain an efficient process and structure for staffing and scheduling.
• Promotes the philosophy of Mercy Health.
• Performs duties in accordance with department and hospital…