Centralized Staffing & Scheduling Coord - St. Elizabeth Youngstown Hospital

Centralized Staffing & Scheduling Coordinator – St. Elizabeth Youngstown Hospital Job Summary

The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules, filling open shifts, timecard management, and mobilizing staff for daily needs that surface less than 24 hours before the shift start. The role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.

• Creates and edits schedules for nursing departments in the electronic scheduling system following all hospital policies, procedures, and guidelines. Assigns specialty roles particular to each unit’s operational needs.
• Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers.
• Approves or denies all schedule requests based on skill mix and unit needs, communicating to unit managers as appropriate.
• Balances and publishes schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determines the vacancy rate for various roles and posts incentive shifts per the incentive policy.
• Adjusts schedule to accommodate needs by acquiring additional personnel or reducing scheduled staff, contacting available staff to fill open shifts and meet unit care requirements.
• Within 24 hours of shift time, determines complex department staffing needs and arranges appropriate coverage, using technology and communicating to units.
• Receives sick call notifications and manages unplanned shift vacancies; evaluates market staffing to determine recruiting needs for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact.
• Maintains daily maintenance of unit/department schedules in the electronic staffing system, effectively communicating critical or immediate staffing needs to nurse manager or designee.
• Approves or denies all timecard requests with attestations, communicating to unit managers as appropriate.
• Prepares timecards for readiness for manager approval (review and clean up exceptions).
• Maintains staffing-related records, files, and reports, distributing them to appropriate leaders as determined by manager.
• Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Associate degree in business, Data Management, or related field (preferred).

• 1 year experience with staffing & scheduling software (required).
• Previous experience in a healthcare setting (preferred).

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible).
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources, and discounts.
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders.
• Tuition assistance, professional development and continuing education support.

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you would like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia;
Petersburg, Virginia; and Emporia, Virginia, which are affirmative action and equal opportunity employers, please email  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at