Coordinator, Research Services and Graduate Studies

Summary Of Position

Ensures the efficient operations of daily services, programs and administrative functions within the office of Research Services and Graduate Studies. Coordinates and administers processes that support graduate education, faculty and student funding programs, research-related initiatives and office operations. Collaborates with faculty, staff and students to support institutional priorities, maintains compliance with university policies and procedures and enhances service delivery.

Essential Functions and Responsibilities: Serves as a primary point of contact for the Office of Research Services and Graduate Studies. Responds to inquiries, provides information regarding programs, policies, procedures, and services, and facilitates access to appropriate resources for faculty, staff and students.

Supports graduate student academic administration processes, including graduate assistantship appointments, student record maintenance, admission status updates, intra-university specialization changes, graduate course enrollment approvals, graduation-related reviews, and other academic records transactions. Verifies information, secures required approvals, ensures compliance with university policies and procedures, and maintains accurate student records.

Supports thesis and dissertation administration by reviewing submissions for compliance with university requirements, formatting standards, institutional policies, and applicable research compliance approvals.

Assists with the administration of student and faculty funding programs, including graduate scholarships, student research and travel programs, faculty internal funding opportunities, and other research-related initiatives. Supports program administration and implementation, maintains records and communicates program requirements.

Coordinates financial and administrative transactions associated with departmental operations and programs, including purchasing, payments, reimbursements, and other fiscal activities. Maintains documentation, monitors expenditures, and ensures compliance with university policies and procedures.

Coordinates administrative support for research compliance committees and graduate councils, including scheduling meetings, preparing and maintaining reports and ensuring compliance with established procedures and requirements.

Supports data collection and reporting, and continuous improvement activities by gathering information, administering surveys, maintaining documentation, and preparing materials for review and decision-making.

Coordinates and supports events for Research Services and Graduate Studies, research workshops and outreach activities, including planning, organization, communications, and stakeholder engagement.

Assists with marketing, communications, and public relations efforts by maintaining the websites and other communication platforms, preparing promotional materials, and supporting outreach initiatives.

Responsible for maintaining files, records, correspondence, and data in accordance with federal, state, and university policies. Ensures the accuracy, confidentiality, and integrity of information maintained by the department.

Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.

Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Gathers data and prepares reports and other information/documentation for supervisory review related to programs and/or services, or one or more assigned components.

Prepares for and attends events.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Other Functions and Responsibilities: Assists with training new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday through Friday.

Primary Location: Youngstown

Supervision Exercised: May exercise supervision over student employees.

Reports to: Associate Provost, Office of Research Services and Graduate Services

Required Certifications, Training, and/or Licensures: None

Sponsorship and/or Work Authorization Status: This position is not eligible for sponsorship.

Knowledge, Skills, and Abilities:

Knowledge of: university policies and procedures; office practices and procedures; department/division goals and objectives; department/division policies and procedures; workplace safety practices and…