Advancement Services Coordinator

Advancement Services Coordinator

Job Summary:

Supports Department of Advancement Services in Gift Processing, Biographic Data maintenance and entry, Data Integration with third-party systems, special projects, and fulfills cross-department needs as necessary.

Functioning as part of the Advancement Services team, the Advancement Services Coordinator is responsible for maintaining the accuracy and integrity of the Ohio Northern University donor database to support the reporting and technical functions of the Office of Advancement. Several of the main tasks include posting incoming gifts, producing gift acknowledgments, recording gift pledges, updating and creating a variety of records regularly, maintaining campaign attainments, and preparing comparative, analytical and statistical reports.

The individual will perform primary-level functions of the above activities, particularly in the electronic deposit and reconciliation of gifts, referencing existing, updating, and creating constituent records. The Advancement Services Coordinator will also assist the overall Advancement division with special projects and cross-department needs as required.

Job Description:

Post incoming gifts to the University in the integrated administrative database (e.g. Raiser's Edge, Give Campus, etc.)Perform daily electronic deposits of checks through the institutions banking portal

Reconcile deposits with actual totals

Produce gift acknowledgments and relevant reporting for fundraising and administrative staff, daily.

Record gift pledges in Raiser's Edge and generate pledge reminders.

Build a daily gift transaction log Accurately input appeals related to gifts received via specific efforts

Record notes donors may have communicated

Create new constituent records

New alumni management

Prepare annual gift statements

Payroll deduction pledge and gift management

Process matching gifts forms and act as liaison with matching gift corporations and related foundations

Organize accompanying hardcopy materials that enable seamless logging of gifts in Raiser's Edge Collaborate in the continuous effort to improve the quality and accuracy of data (including the development and modification of department data standards, implementing more automated processes for consistency, etc.).Perform a variety of updates on including records:

Contact information

Marital information

Occupational/Business ownership history

Additional Familial information; children and relatives

Collect and organize self-submitted profile updates from ONUs alumni system in preparation for mass updates

Special projects to enhance data health

Research lost and deceased alumni to maintain current contact profiles that enable appropriate communication

Utilize Internet search, electronic and hardcopy data to confirm, update or resolve inconsistencies in constituent profile data Create and Maintain Reports/Information Provide tools and documentation for annual audits, in conjunction with the University Controller Produce and monitor the integrity of monthly comparative gift reports and ensure all are maintained according to business rules and practices

Maintain numerous campaign attainments as necessary

Create and maintain endowed and non-endowed funds

Communication and Supervision Gather factual information from within the department and from other departments.

Occasionally correspond with internal and external contacts to respond to inquiries or convey the enforcement of regulations, policies, and procedures

Assist in the supervision of student workers

Participate in the support of division-wide or cross-departmental initiatives

Act as point of contact with internal and external audiences for the departments phone and email

Other duties as assigned.

Required Skills:

Excellent organization and written/oral communication skills

Proficiency in Microsoft Office products

Ability to identify and resolve issues, analyze data, and make recommendations

Forward-thinking with the ability to analyze, prioritize and improve department workflows related to data and reporting

Strong attention to detail

Ability to work with accuracy in a fast paced environment

Above-average typing skills and excellent proof-reading skills

Must be comfortable and accurate in working with numbers

Highest standards of integrity and confidentiality

Minimum Qualifications:

Associate's degree or equivalent experience

Ability to work during the end of organization's fiscal year (late May through early June), as well as, the end of the calendar yearone to three years of similar office experience

Preferred Qualifications Bachelor's degree or equivalent experience

Experience working in Raiser's Edge Two to Five years of similar office experience next professional chapter begins here!

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic…