Academic Budget Officer

Serves as the budget officer for the Division of Academic Affairs; reports directly to the Provost and works closely with deans of each college to serve the Division of Academic Affairs. Provides primary support to Academic Affairs in all financial matters including budget preparation, budget management, planning and expenditure monitoring, and budget recommendations to assure financial stability and fiscal health. Provides leadership on behalf of and as delegated by the Provost in areas of academic resource planning, including personnel activities in the Division of Academic Affairs.

Coordinates with university constituents to determine faculty assignments and performs a variety of transactions to input and ensure the accuracy of faculty assignments and workload entered into Banner.

Provides direct support to the Provost and Vice President for Academic Affairs in the development, planning, and implementation of program, department, college, and division budgets.

Coordinates and provides a leadership role in the annual budget preparation process, including departmental requests for fee adjustments and analysis of unit spending plans.

Responsible for developing, communicating, executing, and monitoring the University budget in concert with university strategic plans and goals.

Serves as a resource to University administrators for problem resolution and budget implementation issues.

Conducts and/or evaluates financial projections, modeling, or other analyses in support of decision-making and planning.

Develops and maintains budget systems; prepares cost projections and justifications for budget increases and additions; identifies funding sources, reviews budget proposals, and distributes budget information.

Monitors Current General Fund, select Current Designated Funds; advises University constituents regarding budget processes, issues, and opportunities as appropriate.

Ensures continuous improvement and review of the budget process, including budget methodology and reporting, by utilizing existing and emerging techniques and technologies.

Enters transactions into Banner; makes all changes and/or builds codes as needed; prioritizes entry of actions; verifies accuracy in a timely manner; tracks and manages position requests from initiation through filling of position; runs custom processes and reports in Banner to allocate workload for faculty assignments.

Extracts faculty assignments from Banner to the FLAC module includes part-time faculty, overloads, and full-time faculty summer assignments. Works with department chairs to verify full-time faculty workload for workload reports; and troubleshoots and addresses FLAC processing issues.

Processes ODHE fee requests via portal. Reconciles revenue share invoices for payment.

Instructs constituents in proper procedures to complete and submit forms and/or other documents; updates constituents on new procedures. Prepares and processes various documents of a confidential and/or sensitive nature; coordinates special projects and provides information to administration.

Performs a variety of calculations to ensure the accuracy and integrity of information entered into Banner; calculates corrections, and revisions as needed; and processes labor redistributions as needed.

Represents the Provost as liaison to the University community and external constituents regarding Academic Affairs budgets and budget management issues.

Develops proposed budget policies and related procedures. Maintains the integrity of budgetary records and automated systems, including access authorizations and availability of data. Provides reports and executes requests for financial data.

Acts as liaison between Human Resources and the Office of Academic Affairs on issues related to personnel salaries, hiring, promotions, and job changes; reviews and approves Academic Affairs' position requests and various other authorization transactions, verifying funding availability, and account accuracy.

Develops and implements decision support systems, including pro forma budget analyses, assessments, financial projections, reports, and planning models. Utilizes same to evaluate University projects, strategic plans, programs, and operating units (revenue and non-revenue generating).

Supports development of strategic plans by collecting, organizing, and analyzing financial and statistical data regarding past, present, and forecasted operations and activities.

Prepares budget presentations as…