Pharmacy Services Materials Coordinator – St. Elizabeth Youngstown Hospital

Overview

Primary Function/General Purpose Of Position
The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available, taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with the Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases
• Works with the authorizing pharmacist at site to complete controlled substances orders in the Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics
• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system
• Monitors outdated items and processes returns accordingly
• Coordinates annual/other required physical inventory procedures
• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices
• Aligns purchases to system contracts, programs, and initiatives
• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure
• Manages pharmacy inventory documentation for compliance with DSCSA and 340b requirements
• Provides guidance to pharmacy waste and charge discrepancy tracking process
• Assists local pharmacy staff with day-to-day operations

Note:

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

• Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)
• CPhT (preferred)

• High school diploma (required)
• Bachelor’s degree (preferred)

• 2 years of pharmacy field or materials management experience (required)

• Attention to detail
• Critical thinking
• Written communication
• Teamwork
• Contracts
• Inventory
• Drug Supply Chain Security Act
• Pharmacy Technician
• Ordering
• Approvals
• Pharmaceutical Products
• Supply Chain
• Invoices
• Inventory Planning
• Purchase orders

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia;
Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at