Centralized Staffing & Scheduling Coord - St. Elizabeth Youngstown Hospital

About Mercy Health

As a faith-based and patient-focused organization, Mercy Health exists to enhance the health and well‑being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Mercy Health seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.

The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to fill open shifts, timecard management, and mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies). The role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.

• Creates and edits schedules for nursing departments in the electronic scheduling system following all hospital policies, procedures, and guidelines, assigning specialty roles particular to each unit’s operational needs.
• Prepares accurate daily and/or shift work schedules that reflect forecasted needs in collaboration with nurse managers.
• Approves or denies all schedule requests based on skill mix and needs of the unit, communicating to unit managers as appropriate.
• Balances and publishes schedules at the end of the self‑scheduling period to ensure all skill mixes are covered for unit efficiency; determines the vacancy rate for various roles and posts incentive shifts in accordance with the incentive policy.
• Adjusts the schedule to accommodate needs by acquiring additional personnel or reducing scheduled staff, contacting available staff to best provide for unit care requirements.
• Within 24 hours of shift time, determines complex department staffing needs and arranges appropriate coverage in technology and communicates to the units.
• Receives sick call notifications and manages unplanned shift vacancies, evaluating market staffing as a whole system to determine needs for recruiting associates for open shifts and leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
• Maintains daily maintenance of unit/department schedules within the electronic staffing system, effectively communicating critical or immediate staffing needs to the nurse manager or their designee.
• Approves or denies all timecard requests with attestations, communicating to unit managers as appropriate.
• Prepares timecards for readiness for manager approval by reviewing and cleaning up exceptions.
• Maintains staffing‑related records, files, and reports, distributing reports to appropriate leaders as determined by management.
• Assists with the allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job‑related duties as required by their supervisor, subject to reasonable accommodation.

Associate degree in business, data management, or a related field (preferred).

• 1 year of experience with staffing & scheduling software (required).
• Previous experience in a healthcare setting (preferred).

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible).
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts.
• Paid time off, parental and FMLA leave, short‑ and long‑term disability, backup care for children and elders.
• Tuition assistance, professional development, and continuing education support.

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Talent Acquisition Team at