Building Secretary

Position Type: YCS - Ford Early Learning Center/ Secretary

Building: Ypsilanti Community High School

Reports to: Building Principal and/or designee

Salary: $19.69 per hour

Number of Days per year: 210 days

Position Title: Building Secretary

The Building Secretary provides full spectrum administrative support to the Building Principal and his/her including scheduling, writing correspondence, emailing, handling visitors, routing callers and answering questions and requests. The Building Secretary presents a positive image in contacts with staff, students, parents and community members.

• Commits to ongoing learning to develop the craft of leadership: encouraging, supporting and mentoring students and staff to do the same.
• Commits to high expectations for students.
• Commits to positive relationships and communication, promoting and modeling a safe and supportive learning culture for all.
• Commits to honoring all students, embracing their community and diversity.
• Commits to establishing a learning environment that is accountable for effective instruction, assessment and data‑driven decision‑making.
• Commits to using community resources to improve instruction.
• Commits to collegiality and professionalism of self and staff.

• Provides administrative support to the building principal, including but not limited to preparation of presentations, budget tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.
• Assists with student accounting and reporting.
• Performs general office duties including answering telephones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.
• Answers routine questions and correspondence not requiring the supervisor.
• Maintains all program records in compliance with state and federal guidelines and district policies.
• Completes a high volume of computer data entry work, using district computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Represents administrators in a professional manner in communications with constituents providing accurate information, facilitation and problem resolution.
• Compiles and prepares reports for administration or outside agencies as required.
• Schedules conferences and programs as required including creating schedules, contacting all invited parties, preparing confirmations and distributing materials to all parties.
• Manages special projects as assigned by the building principal.
• Maintains and secures confidential records and inquiries in an appropriate manner.
• Represents the school and district in a professional manner in interactions with parents, community, staff and students.
• Administers first aid and triages students who may be injured or ill.
• Abides by all applicable rules, regulations, policies, procedures and statutes.
• Participates in professional development, maintains appropriate certification and qualifications.
• Acts as a public relations agent for the success and image of the district.
• Participates in district and school initiatives.
• Regular predictable attendance.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the Board of Education may be considered. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High level of organizational skills including a high degree of initiative and the ability to work with no or minimal supervision, often working under pressure or deadline.
• Evidence of training in first aid or willingness to acquire.
• Interest in being part of a learning organization and committed to helping students with improvement and instructional…