Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support food service administration and program compliance for an education environment in Ypsilanti, Michigan. This long-term contract position works closely with finance and school-based teams to keep records accurate, coordinate required documentation, and help maintain smooth daily operations. The ideal candidate is comfortable working on-site, managing multiple priorities, and communicating effectively with staff, families, vendors, and public agencies.

Responsibilities:

• Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs.
• Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance.
• Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed.
• Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents.
• Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner.
• Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams.
• Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures.
• Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership.
• Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled.
• Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration.