Legal Secretary - Permanent Part-time

The County of Siskiyou is an affirmative action/Equal Opportunity Employer

We welcome applicants of any race, religion or ancestry.

For exact salary information please refer to the current salary schedule. County Website

PERMANET PART-TIME POSITION 20 HOURS PER WEEK.

Under general supervision, to perform a variety of legal secretarial and support duties for an assigned County department or staff attorneys; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required.

A variety of County supervisory or management positions, depending upon the department or program area where assigned.

This is not a supervisory class.

Serves as legal secretary, performing legal support work for an assigned County department; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas;

receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings;

assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material;

may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; operates a computer and uses software packages to maintain complex information and operating records;

assists with the development of information requirements for assigned programs and services.

• Legal terminology, documents, and procedures.
• Good public relations techniques.
• Requirements for completing and filing legal documents.
• Computerized information systems.
• Modern office methods, including filing and information retrieval systems.
• Correct English usage, grammar, spelling, and punctuation.
• Computers and software applications related to legal, office, and administrative support work.

• Perform a variety of legal office support, secretarial, and administrative detail work.
• Identify, prepare, and use a variety of legal documents and forms.
• Interpret and apply policies, rules, and regulations with good judgment in a variety of situations.
• Gather and organize data and information.
• Prepare clear, concise, and accurate reports.
• Type and/or use word processing software at 45 corrected wpm or more to meet work production requirements.
• Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.
• Learn and use specialized software applicable to an assigned department's programs and functions .
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.
• Establish and maintain cooperative working relationships.

Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:

At least three years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand…