Substitute Admissions and Records Coordinator
Job in
Yucaipa, San Bernardino County, California, 92399, USA
Listing for:
San Bernardino Community College District
Per diem
position
Listed on 2026-08-05
Job specializations:
-
Administrative/Clerical
Education Administration, Clerical, Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Admissions And Records Coordinator
This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.
Coordinates and directs the daily activities of all admissions, registration, and records functions; participates in ensuring program compliance with pertinent federal, state, local, and District priorities, objectives, guidelines, and regulations.
The Admissions and Records Coordinator is distinguished from the Admissions and Records Specialist in that they assume responsibility for lead duties such as planning and program review development. Incumbents within this classification may also assist with the work of lower level admissions and records support staff.
Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers. Coordinates, oversees, and provides support for the assignments of assigned staff.
The following duties are typical for this classification.
Plans, oversees, and participates in the student admissions and registration processes in accordance with regulations and policies.Assists in the design and operation of automated admissions, registration, and records systems; evaluates installed systems and makes recommendations.Provides information and assists students throughout the admissions and registration processes; oversees the maintenance of the records systems; provides enrollment verifications as needed.Prepares and distributes correspondence, admissions and records forms, requests for information and other documents; ensures required information and verifications are organized and maintained according to established Admissions and Records policies and procedures.Verifies student enrollments as required for state and/or district reports, scholarships, financial aid, and benefit of insurance programs in accordance with regulations and established policy; provides transcript service to current and former students.Ensures that the confidentiality of student records and information is maintained; ensures the security of permanent student and instructor class records.May assist in certifying students for degrees, honors, certificates, and other awards or eligibility; may assist in the evaluation of general breadth and/or graduation requirements.Compiles information and data for the preparation of a variety of reports and correspondence as requested by higher-level administrative staff; participates in the development and administration of program goals, objectives, and procedures.Calculates tuition and other fees according to established guidelines; receives payments and posts to computer system; maintains related records.Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of college admissions and records operations.Maintains current knowledge of laws, policies and procedures related to admissions and records; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities; develops strategies for the achievement of these goals.Performs other duties related to the primary job duties.The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Core Competencies:
- Analyzing and Interpreting Data
- Apply sorting, coding and categorizing rules
- Analyze data
- Read reports
- Draw meaning and conclusions from quantitative and/or qualitative data
- Customer Focus
- Attending to the needs and expectations of customer
- Seeks information about the immediate and longer term needs of the customer
- Anticipates what the customer may want or expect in a product or service
- Works across organizational boundaries to meet customer needs
- Reading Comprehension
- Understanding and using written information
- Knows the…
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