Substitute Admissions and Records Specialist Job Yucaipa area,California USA,Administrative/Clerical

Admissions And Records Specialist

This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Performs duties of a specialized nature within Admissions and Records; performs the full scope of tasks involved in the conduct of student admission and registration activities, and in the preparation and maintenance of student records.

The Admissions and Records Specialist is distinguished from the Admissions and Records Technician in that the Admissions and Records Specialist assumes the responsibility for the more complex duties such as Student-Athlete certification and registration. Incumbents within this classification may also assist with the work of lower level admissions and records support staff.

Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.

The following duties are typical for this classification.

Assists students in the completion of various forms and documents providing information regarding admissions and registration procedures, and courses offered; may advise students of admission and graduation requirements; may provide information in regard to social security, unemployment, and welfare benefits.

Provides general and specific information regarding a wide variety of admissions and records policies and procedures to students, staff, faculty and the public in writing, over the telephone or at the counter; distributes forms, petitions, transcript requests and other forms as required.

Coordinates and/or participates in all student admission and registration activities; determines residency status according to established guidelines; assembles material and equipment utilized at the registration station.

Calculates tuition and other fees according to established guidelines; receives payments; reconciles cash and maintains related records.

Types lists, cards, addresses, labels, and standard forms; prepares or types correspondence or reports; proofreads and/or corrects material for completeness and accuracy.

Receives, examines, and processes transcript requests from students, outside colleges and other agencies; provides updated change in status on transcripts as appropriate; calculates fees and receives monies for payment of transcripts.

Processes student and instructor-initiated requests for grade changes, audits, credit/no credit requests, in completes, and prerequisite clearances.

Initiates and maintains student records; collects and verifies student statistical data for the preparation of state reports and statistical reports.

Assists in the design and operation of automated admissions, records and registration systems.

Assists in organizing attendance accounting records including opening day rosters, census rosters, final grade rosters and academic probation and dismissal lists; distributes information and instructions for their completion and return; assures proper filing and maintenance of attendance records and reports.

Researches and locates previous student archives; provides accurate records of transcripts with applicable certifications and related documentation.

Assists student-athletes in the completion of related forms; ensures adherence with applicable deadlines.

Reviews student files for previous athletic participation, transfer information, and student-athlete information; verifies student-athlete eligibility for California residency for enrollment purposes as needed based on information provided on student-athlete forms.

Prepares, maintains and verifies a variety of files and records related to student-athlete eligibility; prepares and submits a variety of required documentation to internal and external auditors for verification of compliance with all athletic eligibility rules and regulations.

Maintains current knowledge of laws, policies and procedures related to assigned area; develops procedures and implement changes as needed.

May attend events on or off campus as assigned to assist students with application and registration activities.

Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Core Competencies:

Analyzing and Interpreting Data
Apply sorting, coding and categorizing rules
Analyze data
Read reports
Draw meaning and conclusions from quantitative and/or qualitative data
Customer Focus
Attending to the needs and expectations of customer
Seeks information about the immediate and longer term needs of the customer
Anticipates what the customer may want or expect in a product or service
Works across organizational boundaries to meet…