Substitute Admissions and Records Technician

Job Posting

This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Summary description:

Performs a wide range of clerical and support duties for various Admissions and Records functions.

Supervision received and exercised:

Receives general direction from appropriate supervisor; checks with higher-level staff and/or supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.

Representative duties:

The following duties are typical for this classification.

• Performs various clerical tasks supporting the conduct of student admission and registration activities including transcripts, records, and residency.
• Assists students in the completion of various forms and documents providing information regarding admissions and registration procedures, and courses offered; may inform students of admission and graduation requirements needed.
• Ensures records are maintained in accordance to District retention policies; collects and prepares all incoming documents, transcripts, petitions and other admissions forms for scanning and indexing; maintains chronological and alphabetical records and makes available for all departments.
• Processes instructor records and student requests such as printing rosters, grade changes, etc. according to established Admissions and Records procedures.
• Provides general information and forms regarding a wide variety of admissions and registration policies and procedures to students, staff, faculty and the public in writing, over the telephone or at the counter.
• Assists in student registration activities, including minor technical registration issues; assembles material and equipment utilized at the registration station.
• Calculates tuition and other fees according to established guidelines; receives payments; maintains related records.
• Types lists, cards, addresses, labels, and standard forms; may assist in preparing or typing correspondence, posters, or reports regarding Admissions and Records matters; proofreads and/or corrects material for completeness and accuracy.
• Initiates and maintains student records; collects and verifies student statistical data for the preparation of state reports and statistical reports.
• May attend events on or off campus as assigned to assist students with application and registration activities.
• Performs other duties related to the primary job duties.

Core competencies:

• Analyzing and Interpreting Data
• Apply sorting, coding and categorizing rules
• Analyze data
• Read reports
• Draw meaning and conclusions from quantitative and/or qualitative data
• Customer Focus
• Attending to the needs and expectations of customer
• Seeks information about the immediate and longer term needs of the customer
• Anticipates what the customer may want or expect in a product or service
• Works across organizational boundaries to meet customer needs
• Reading Comprehension
• Understanding and using written information
• Knows the meaning of printed words; comprehend the literal meaning of text
• Make interpretations, applications, deductions, inferences, extrapolations from written information
• Professional and Technical Expertise
• Applying technical subject matter to the job
• Knows the rudimentary concepts of performing the essential technical operations
• Critical Thinking
• Analytically and logically evaluates information to resolve problems
• Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
• May detect ambiguous, incomplete, or conflicting information or instructions
• Attention to Detail
• Focusing on the details of work content
• Shows care and thoroughness in adhering to process and procedures that assure quality
• Applies knowledge and skill in recognizing and evaluating details of work
• Applies skilled final touches on products
• Using Technology
• Working with electronic hardware and software applications
• Using basic features and functions of software and hardware
• Experiment…