Registrar, Administrative​/Clerical, Summer Seasonal

High School Registrar

Reports to:

Principal and/or Assistant Principal

• Update and distribute forms and appropriate supplies to staff as needed.
• Assist with automated callers‑attendance & obligations.
• Help with safety drills and any other drills that may arise.
• Communicate and troubleshoot technology issues regarding staff e‑mail, printers, copiers, phones, and computers; assist with maintenance of office area, break room, and storage, keeping them clean and organized.

• Enroll and withdraw students.
• Collect outstanding obligations when a student withdraws.
• Process residency affidavits.
• Respond to requests for records.
• Keep consent to treat & transport forms current and organized.
• Manage GED forms.
• Inactivate or activate OSS as necessary.
• Enter student data and alerts (medical, legal, parental, etc.) and notify staff as needed.
• Verify and maintain Wave data, ensuring accuracy.
• Receive, verify, and print progress and report card grades from teachers.
• Coordinate with the counselor’s secretary on communication regarding test results, schedules, and progress reports.
• Prepare senior transcripts for colleges and scholarships.
• Assist counselors with NC or grade changes, including data entry and correcting after appeals.
• Compile student names and send letters for summer school; enter summer grades, ACT and EOI scores.
• Prepare dropout reports four times a year and compile quarterly and yearly reports.
• Assist students, parents, and staff with administrative requests.
• Work with military recruiters and foreign exchange companies, athletics, SRO, alternative school, juvenile officers, and visiting counselors.
• Organize graduation items and supplies; distribute diplomas to current graduates.
• Manage end‑of‑year activities with the principal secretary and counselor secretary.
• Collect outstanding obligations, maintain customer service relations with stakeholders.

• High school diploma or equivalent.
• Ability to use office software and equipment (Microsoft Word, Excel, Google apps, school software, copiers, fax machines).
• Proficiency in English grammar, punctuation, spelling, and vocabulary.
• Knowledge of district characteristics and components.
• Strong communication skills with parents, teachers, transportation, administrators, and outside agencies.
• Adaptability to changing priorities, ability to meet deadlines, set priorities, work as part of a team, and handle detailed data.
• Experience with Power School SIS preferred; bilingualism preferred.

• Some lifting, carrying, pushing, pulling, stooping, kneeling, crouching, or crawling; largely seated (90% sitting, 5% walking, 5% standing).
• Potential for constant interruptions, inflexible deadlines, and changes to normal routines.

• Full‑time, 8 hours per day, 237‑day contract.
• Salary: $17.22 per hour.
• Pay ratio: 1.290.

• High school/trade school degree preferred.
• Citizenship, residency or work visa required.

This job description is not intended to be a comprehensive listing of all responsibilities. Duties may change at any time. Performance will be evaluated annually according to the district’s certified personnel policy.