Health Office Specialist; Grade 3

Job Summary

This position is advertised from the minimum to the maximum hourly rate. Salary will be determined on education and experience at the time of offer. Under close supervision, performs administrative, office and/or clerical work of moderate difficulty. This position has department specific responsibility.

(Illustrative Only) Receives, sorts, indexes, files, retrieves, forms, correspondence, and documents; enters data into computer; prepares, formats, and types correspondence, reports, and other documents from written drafts or transcription; may take abbreviated meeting notes as needed; performs a variety of general office support duties (i.e., makes copies, prints, collates, scan documents, maintains calendar of activities, schedules meetings; processes mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages;

compiles reports and summaries of work; maintains and processes departmental records within the electronic document management system (EDMS); provides front counter assistance to the public and directs inquiries to appropriate staff; process and records various financial transactions; receives, verifies, and accounts for monies, checks, and other negotiable transactions; issues official receipts, and ensures accuracy of payments for departmental fees and services;

maintains and balances a daily cash drawer; reconciles total daily transactions against system reports; receives, and responds to correspondence and operates a variety of office machines; answers incoming calls; determines and undertakes routing to proper party; records and delivers messages; prepares and processes confidential and sensitive documents; regular and reliable attendance is required; performs other duties as assigned.

High School Diploma or GED equivalent; AND two years of clerical work experience. Special Requirements: Requires successful completion of a background check.

Knowledge of County policies and procedures; of business English, spelling, and arithmetic; of office computer hardware and software applications.

Skill in effectively dealing with public inquiries; making arithmetic computations with speed and accuracy; maintaining records and preparing reports; the operation of various office machines/equipment; following written and verbal instructions.

Ability to read, to write and synthesize data and reports; use modern office equipment and computers; communicate effectively verbally and written; to lift at least 5 to 10 lbs.; establish and maintain effective working relationship with co-workers; perform the essential functions of the job specifications with or without a reasonable accommodation.

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases.