Judicial Assistant; Grade 12

Job Title

This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer. Applications are sought on behalf of the Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Superior Court Human Resources in Yuma County.

Performs a wide variety of complex and confidential secretarial, clerical and related office support tasks; handles, coordinates and modifies personal schedule and court calendar/schedule of cases for a judge, commissioner or other judicial officer; handles sensitive and delicate situations; maintains a variety of records requiring classification and compilation of varied information; reviews and monitors case files, filings and related documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures;

opens and review all incoming mail or correspondence; answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor; prepares a variety of documents in support of office operations and/or case related needs; maintains various records and files on office activities pertaining to travel expenses, contracts, billings, equipment, and/or related activities;

responds to requests for information and assistance from the public, news media, attorneys and/or interested parties; interprets, implements and/or participates in the review, development and/or modifications to policies and procedures; coordinates the flow of paperwork including periodic and special reports; maintains/oversees administrative files; reviews incoming correspondence; drafts responses on matters for which authority has been delegated; assembles, researches, and summarizes information from various resources;

compiles or verifies data to prepare special or recurring report unique to assigned function; prepares periodic reports and submit with recommendations or analyses; schedules and coordinates appointment calendars; composes and types directives, bulletins, schedules, and agendas; makes travel arrangements; coordinates internally and externally the updating and distributing the court's scheduling calendar; serves in court, as assigned, as bailiff, having all duties and responsibilities assigned by law and local policies and procedures to the bailiff function;

coordinates bailiff and court reporter resources; demonstrates continuous effort to improve management of the court that includes streamlining work processes, increase responsiveness, efficient use of judicial resources, and quality service; facilitates all information management aspects related to the operation of assigned division; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.

High school diploma or GED; AND four years of progressively responsible secretarial, clerical, or high-level office support experience aiding an administrative officer in an office, technical or administrative environment or closely related area; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Additional requirements:

This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver's License may be required;
Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required. Differential pay:
Judicial Assistants who are assigned to a Presiding Judge shall be compensated a 5% pay differential for administrative duties related to the Presiding Judge's assignment; examples of these tasks are working with the caseflow unit on assignment matters, serving as a liaison to the other Judicial Assistants, responding to matters related to the Arizona Administrative Office of the Courts; once the assignment to a Presiding Judge ends, the incumbent's pay will be reduced by the same…