Administrative Assistant - Quarters

Navajo Preference Employment Act

In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affirmative Action Plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.

POSITION SUMMARY

This position provides administrative and general clerical office support that is essential to the operation of the Housing and Safety Departments. The incumbent works closely with the Housing Manager, Safety Officer, Finance, and other departments to accomplish the goals and objectives of the facility and serves as department timekeeper.

NECESSARY QUALIFICATIONS

Education:

High School diploma or GED

Experience:

• Must have two (2) years’ experience working as an Administrative Assistant in a fast-paced office environment
• Must have six (6) months of computer experience with excel spreadsheet, database management, and purchasing/materials management software.

Other

Skills and Abilities:

• A record of satisfactory performance in all prior and current employment as substantiation by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:
• Positive working relationships with others.
• Possession of high ethical standards and no history of complaints.
• Reliable and dependable; reports to work as scheduled without excessive absences.
• Skilled with budget development and budget management.
• Ability to manage multiple priorities and deadlines.
• Ability to provide guidance, leadership, and teamwork with colleagues.
• Must be able to work independently and be highly motivated, organized, and efficient.
• Completion of above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job.
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job.
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job.
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC.

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical:

The work requires prolonged sitting, frequent walking, and occasional standing, bending, climbing, kneeling, crouching, twisting, reaching and carrying light items such as mail, books, papers, files. Must have ability to occasionally maintain balance. This position requires the ability of far vision, near vision, color vision, depth perception, seeing fine details, hearing normal speech, hearing overhead pages and prolonged use of telephone.

Must be able to use a keyboard for a prolonged period of time, frequent simple grasping with hands and occasional firm grasping or manipulation of hands. Position entails frequently lifting to 24lbs, occasionally up to 100lbs, frequent pushing/pulling up to 24lbs and occasionally pushing/pulling over 100lbs.

Mental:

The incumbent performs a range of administrative, budget assistance and clerical support functions for the Quarters Department. Budget assistance involves identifying the type of transaction;…