Finance & Operations Coordinator

ARIZONA COMMISSION ON THE ARTS

An agency of the State of Arizona, the Arizona Commission on the Arts provides grants, programs, services, and leadership in support of the arts and arts learning programs. In partnership with arts organizations, schools, festivals, and individual artists, we endeavor to celebrate Arizona’s diverse communities and rich cultural traditions, inspire creativity, grow local economies, and enhance the quality of life for all Arizonans.

One of 56 state and jurisdictional arts agencies across the United States, the Arizona Commission on the Arts is a 56-year-old agency of the State of Arizona that invests in and amplifies the public benefit of the arts in Arizona. The Arts Commission is staffed by a small team of professionals, each grounded in arts-based practice, and governed by a 15-member commission, appointed by the Governor of Arizona.

417 West Roosevelt Street, Phoenix, Arizona 85003

Annual Salary: $50,000

Grade: 18

This position will close on Thursday October 15, 2026

The Finance & Operations Coordinator provides essential administrative and fiscal support for agency-wide operations, including day-to-day office administration, facility maintenance coordination, and staff travel processing.

The ideal candidate for this entry-level position brings exceptional attention to detail, strong time-management skills, and a high technical aptitude for learning specialized state software platforms and databases.

This position reports to the Director of Finance and Operations.

• Provides administrative support for the timely distribution of grants, honoraria, accounts payable, state transfers, and accounts receivable transactions
• Prepares and drafts claim form entries and attaches required documentation; inputs payment details into designated systems and routes claim forms to managers for approval and submission into the State accounting software, AZ360
• Assists with routine payment tracking, including monitoring stop-payment requests and logging information needed to reissue expired or lost warrants
• Enters and updates grantee/vendor profile data in AZ360, conducting vendor verifications and cross-checking data accuracy across W-9 forms, AZ360, and the agency’s Salesforce account profiles
• Navigates and searches AZ360, to look up financial transactions, track workflow statuses, confirm in-process payment schedules, and review internal transfers, and accounts receivable records
• Maintains system access certifications and completes required training for agency and State software platforms, including Salesforce, AZ360, and Info Advantage
• Serves as a primary point of contact for routine constituent and staff inquiries regarding payment status and general fiscal operations questions
• Drafts accounts receivable entries and processes routine cash receipt records to support billing, tracking, and collection workflows
• Logs, tracks, and files documentation for incoming agency funds to maintain complete and audit-ready records

• Coordinates routine staff travel logistics, including reserving flights, hotels, and rental vehicles; compiles travel agendas and submits required travel requests to managers for approval. Arranges, books, and coordinates all travel logistics for the Executive Director
• Assists with updating and maintaining travel procedural documentation, serving as a resource to answer staff questions on standard travel guidelines and…