Administrative Assistant 3 - Yuma

DEPT OF VETERANS SERVICES For Veterans and those who care for them ADMINISTRATIVE ASSISTANT 3 Department of Veterans' Services - Yuma
6051

E. 34th Street
Yuma, Arizona 85365 Salary: $16.50 - $19.80 Hourly (DOE) Grade: 17 Closing Date:
September 23, 2026

Job Summary:

Would you like to be part of an amazing team that helps veterans thrive? At the Arizona Department of Veterans' Services (ADVS), we are committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so that they can thrive for a lifetime!

We are looking for an outstanding Administrative Assistant
3. This important position is responsible for performing diverse and complex administrative support functions of the Arizona Department of Veterans Services – Yuma location.

• Incomparable Benefits:
  Our program provides the opportunity to receive a pension and healthcare benefits for a lifetime!
• Meaningful Work:
  Your dedication will directly enhance the lives of veterans and their family members, providing them with the care and respect that they deserve.
• Professional Growth:
  You will have the opportunity to engage in continuous learning and improvement through the Arizona Management System (AMS).

• Outstanding Service:
  Provide the best assistance to veterans to improve their quality of life
• Continuous Improvement:
  Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Team
  
  Collaboration:
  
  Work with other professionals to improve your knowledge, skills, and abilities

• Coordinates and completes a wide variety of administrative support and secretarial functions, anticipating the needs of the Administrator and Director of Nursing.
• Interacts and coordinates matters with stakeholders
• Handles sensitive issues tactfully and discretely.
• Maintains confidentiality
• Composes responses to routine correspondence; develops and maintains a form letter to be used for routine correspondences.
• Prepares confidentiality correspondences and handles other confidential matters
• Prepares a variety of reports; creates and maintains administrative file systems and records
• Maintains policies and procedures; maintains records for survey purposes; prepares agendas, attends meetings, take and transcribe minutes.
• Conducts research and completes special projects to support the direct reports of the Administrator.
• Orders office supplies and other items according to state procurement rules and agency policies and procedures.
• Assists in the recruitment process of the department heads for the Administrator and assists the Director of Nursing with the recruitment of nursing staff. Schedules interviews, conducts reference checks/employment history verification and prepares hiring packets.
• Utilizes AMS concepts and tools for problem solving and continuous work/process improvements
• Actively participates in AMS processes such as Huddle Boards, Problem Solving, Job Breakdown Sheets, Success Tracking and Standardize work.
• Fully participates in the Quality Assurance and Performance Improvement (QAPI) which incorporates AMS
• Maintains appointment calendar for the Administrator and the Director of Nursing. Schedules conference rooms for internal and external use. Coordinates training sessions and administrative meetings
• Completes special projects as assigned by the Administrator and the Director of Nursing.
• Plans events, fundraisers and recognition programs, and writes monthly meeting minutes.
• Receives and routes correspondence to appropriate staff for action. Maintain a filing system to ensure that responses meet established deadlines. Answer telephones, take messages, respond to routine…