PT - Mailroom​/Receiving Clerk

Summary of Function:

Process the daily incoming and outgoing mail, freight, and purchase orders.

• Serves Students. Receives and processes mail; determines the appropriate class of mail and prepares outgoing deliveries. Calculates postages and allocates charges through the automated systems to the correct department.
• Verifies incoming shipments by comparing purchase orders with delivery receipts. Records data into the receiving system. Coordinates with vendors and departments to resolve shipment discrepancies. Arranges for returns or replacements as needed.
• Operate equipment such as forklifts, pallet jacks, hand trucks, delivery carts, and mailroom vehicles. Uses standard office equipment.
• Receives, sorts, and distributes incoming mail and freight to campus locations. Set up and maintain mailboxes for faculty, staff and students. Handles packages up to 70 lbs.
• Provides information on postal, UPS, and express mail services. Processes items requiring special handling (e.g., Fed Ex, certified mail).
• Maintains a clean, organized work area in the Central Receiving and Mailroom.
• Assists with assigning and checking the work of student workers under the supervisor’s direction.
• Supports and participates in strategic planning initiatives and performs other duties as assigned.

• High School Diploma or equivalent
• Forklift certified or ability to become certified within 60 days of employment (Training Provided)
• Basic math and computer skills, and knowledge of spreadsheets
• Must be able to lift and or move items unassisted

• Arizona Driver’s License or Equivalent

• Non-Exempt

• Part-Time
• Up to 19 hours per week
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
• Skill in current technologies and word processing, database, presentation, and spreadsheet software,
  specifically Microsoft Office applications, Windows, college system platforms, software, and applications
  especially those specific to the department operations
• Skill and ability to be self-directed and to manage one’s own time
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Ability to complete all departmental and/or institutional mandatory training or development
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to
  detail
• Ability to lift and move boxes from the floor, weighing up to 70 pounds
• Ability to work independently and contribute to a collaborative team environment
• Ability to provide assistance in a professional and supportive manner
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a
  professional manner
• Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
• Ability to adapt to a dynamic workload and demands
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
• Ability to adapt and maintain professional composure in emergent situations
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using
  independent judgment and decision-making processes
• Ability to…