Transportation Specialist

The Transportation Specialist Shop is responsible for overseeing the technical and organizational aspects of vehicle and equipment preventive maintenance and repairs. The role focuses on effective communication with vendors and other stakeholders, coordination of maintenance schedules, and adherence to safety, compliance, and fiscal standards to keep district transportation operations efficient and compliant with district and state requirements.

• Monitors budget allocations, purchase orders, expenditures, and account balances to ensure accurate and compliant financial activity.
• Orients assigned personnel to develop knowledge of shop operations and safety skills.
• Assists transportation leadership in ensuring safety standards, guidelines, and compliance are met.
• Performs record keeping and clerical functions to support department staff and provide up-to-date information within established guidelines and legal requirements.
• Prepares a variety of reports, documents, and correspondence of confidential and non‑confidential nature to document activities and convey information in compliance with guidelines and regulatory requirements.
• Responds to inquiries from internal and external services for information and direction regarding invoices, billing, status of deliveries, etc.
• Schedules repairs and warranty work with outside vendors, communicating status of equipment orders.
• Coordinates with transportation leadership to ensure repairs, preventative maintenance, and other services are completed in compliance with established guidelines.
• Manages inventory control and purchasing with Parts Technician.
• Maintains and updates conditions list forms to keep stakeholders informed on the status of pertinent equipment.
• Maintains a variety of manual and electronic files and records (e.g., maintenance records, inspection records, malfunction reports) for timely historical reference and compliance.
• Supports written materials (e.g., vehicle specifications, budget reports) to provide written reference and meet mandated standards.
• Schedules all district equipment for necessary repairs and preventative maintenance to direct services efficiently and timely.
• Follows up on the disposition of vehicle and equipment during auction or asset disposition.
• Serves as a resource to others by explaining procedures, conveying, or receiving information as needed for planning, developing, and evaluating services.

• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

• Skills:
  
  Perform multiple technical tasks and upgrade skills as needed; maintain accurate records, operate standard office and fleet‑management software, apply safety practices, manage inventory, and communicate with vendors.
• Knowledge:
  Understand preventive maintenance scheduling, fleet management, purchasing procedures, transportation safety standards, and Arizona DPS/DOT guidelines (preferred).
• Ability:
  Schedule and coordinate multiple projects amid frequent interruptions; communicate effectively with staff, vendors, and departments; maintain confidentiality; work independently and collaboratively; solve problems by analyzing data and evaluating operational issues.

• Work under limited supervision, coordinate activities with other department staff, and ensure compliance with district, state, and federal transportation and safety standards.