Executive Office Coordinator
Job in
Zanesville, Muskingum County, Ohio, 43701, USA
Listing for:
Zane State College
Full Time
position
Listed on 2026-07-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Salary/Wage Range or Industry Benchmark: 34500 - 40250 USD Yearly
USD
34500.00
40250.00
YEAR
Job Description & How to Apply Below
Executive Office Coordinator
The Executive Office Coordinator provides comprehensive, high-level Executive Office Coordinator support to the President and senior leadership team housed within the President's Office suite, including the Chief Academic Officer, Chief Strategy Officer, and Director of the Zane State College Foundation. This professional and highly confidential position manages the daily operations of the President's Office, serves as the primary point of contact for internal and external stakeholders, and supports the administrative functions of the Board of Trustees.
The Executive Office Coordinator ensures effective, collaborative, and service-oriented operations in the President's Office and plays a vital role in institutional advancement, strategic communications, event coordination, and community engagement. This position requires exceptional organizational skills, strong technical proficiency, professional discretion, and the ability to manage multiple complex tasks simultaneously in a fast-paced higher education environment. Hiring Range - $34,500.00 - $40,250.00
Essential Duties and Responsibilities Executive Support
Manage the day-to-day operations of the President's Office, ensuring a professional, welcoming, and efficient environment for all visitors, staff, and stakeholders.Coordinate and maintain the President's calendar, including scheduling meetings, appointments, travel arrangements, and community engagements.Provide direct administrative support to the Chief Academic Officer, Chief Strategy Officer, and Director of Foundation staff, including calendar management, correspondence, document preparation, and project coordination.Prepare, proofread, and distribute professional correspondence, memoranda, reports, presentations, and other documents on behalf of the President and senior leadership team.Receive and screen telephone calls, emails, and in-person inquiries directed to the President's Office; respond to or redirect inquiries in a timely and professional manner.Manage confidential files, records, and information in accordance with FERPA and College policies and procedures.Process purchase requisitions, expense reports, travel reimbursements, and budget transactions for the President's Office.Coordinate the procurement of office supplies, equipment, and services for the President's Office suite.Board of Trustees Support
Provides support as administrative liaison to the Board of Trustees; coordinate meeting logistics, prepare and distribute agendas, supporting documents, and board packets.Attend Board of Trustees meetings and committee meetings; record, transcribe, and distribute accurate meeting minutes in a timely manner.Maintain official Board records, resolutions, and policy documents; ensure compliance with Ohio Revised Code requirements for public meetings and records retention.Coordinate Board member communications, orientation materials, and continuing education opportunities.Foundation and Institutional Advancement Support
Provide administrative support to the Director of the Zane State College Foundation, including donor communications, gift acknowledgment correspondence, event planning, and database management.Support the President's advancement and fundraising activities by documenting contacts, tracking agreements, and maintaining records in the constituent management database.Assist with the coordination of Foundation Board of Directors meetings, including preparation of agendas, minutes, and financial reports.Support scholarship and donor stewardship programs, including the annual Scholar-Donor recognition events.Communications, Events, and Community Engagement
Plan, organize committees, and execute College-wide events, ceremonies, and special projects as directed by the President, including commencement, convocation, and community partnership events.Coordinate and manage event logistics including venue reservations, catering, audio/visual needs, invitations, RSVP tracking, and day-of event support.Draft, edit, and coordinate professional communications on behalf of the President's Office, including press releases, newsletter content, social media…
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