Administrative Specialist

Administrative Specialist

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. Please note, this position requires the successful candidate to work on the Zanesville Campus during business hours and employment is contingent upon the successful completion of a criminal background check. Please complete the online application and attach required documents.

Required documents include a cover letter indicating your interest, resume, and a list of at least five (5) professional references with current contact details, including email addresses. Department specific functions include:

Serve as testing center monitor and observer Provide support and customer service to faculty and students who need assistance scheduling an exam through the university tool. Monitors and observes exams ensuring alignment with university expectations and national best practices. Enter campus testing center schedule in university tool in alignment with semester schedule meeting the needs of the campus and Regional Higher Education (RHE).

Train peers and/or student employees to monitor and observe exams, ensuring standards and expectations are understood.

Faculty and Campus Support Provides academic support for faculty including serving as primary point of contact to administer course materials for faculty teaching over the distance education cross campus system (OULN). Provides support for distance education including duplication of materials; maintaining schedule of classes and operators, room assignments, and ensuring class connections work properly. Collect and maintain records each semester including course syllabi, faculty office hours and course textbook information.

Provide support for tutoring questions; needs and arrangements for in-person tutoring. May provide cashiering support for the campus. Responsible for hiring, scheduling and supervising student employees for distance education support and IT Help Desk. Provides administrative support for IT including serving as initial point of contact for technology issues and triage. Assists with ordering IT supplies and creating IT work orders.

Provides financial support including submitting orders for supplies and equipment; facilitate travel and logistical arrangements; create expense reports, enter service agreements, and invoice payment requests via university financial systems while adhering to university policies and procedures. Process, maintain and track financial transactions including faculty professional development, awards and grants and other campus specific activities.

This position is eligible for the following benefits:

- medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Minimum Qualifications
- Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.

Pay Rate
- The hourly rate starts at $16.84. The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University's generous benefits package, which includes:
Free tuition for employees and dependents Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance An excellent retirement plan with up to a 14% employer contribution Wellness programs, on-site wellness facilities, and a robust employee assistance program Paid parental leave, adoption reimbursement, and more

Job Open Date - 07/24/2026 Posting Close Date
- Please apply by August 18, 2026 Job Category
- Classified AFSCME 3200 Bargaining Unit appointment Months - 12 month Planning Unit
- Regional Higher Education Work Schedule
- Hours of work are Monday through Thursday, 7:30 am to 5:00 pm with a 30 minute lunch and Friday, 8:00 am to 12:00 noon. Based on departmental needs, some evening and weekend hours could be required. Campus
- Zanesville Expected hours worked per week - 40 Expected duration of assignment - on-going

Applicants may contact this person if they have questions about this position.

- Kim Hayden, hayden

Non-Discrimination Statement
- Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability,…