Senior HR Administrator

Job description

As a Senior HR Administrator, you are part of the Global HR Operations team and play a key role in delivering accurate, compliant, and employee-focused HR administrative support across the employee lifecycle.

Based in the Netherlands, you act as a key point of reference for Dutch HR administration while also supporting multiple countries within the Global HR Operations model.

In this position, you focus on high-quality execution, coordination, and process consistency, ensuring alignment between local requirements and global HR standards.

Key Responsibilities

1. Global & Local HR Operations Support

• Deliver end‑to‑end HR operational support across the employee lifecycle for the Netherlands and assigned countries within the Global HR Operations model
• Prepare and manage employment contracts, amendments, confirmations, and HR documentation in line with Dutch labour law and global standards
• Ensure accurate, confidential, and audit‑ready employee data and documentation in HR systems and document management tools
• Act as a first point of contact for employees and managers on HR administrative queries, ensuring timely and accurate responses
• Coordinate with HR Business Partners, Payroll, and specialist teams on more complex cases (e.g. sickness, leave, terminations)
• Apply strong knowledge of Dutch employment law to ensure compliance and support localisation of global HR policies
• Contribute to continuous improvement of HR Operations by identifying process gaps and proposing scalable solutions
• Maintain and update HR process documentation, work instructions, and knowledge articles
• Collaborate closely with global HR colleagues to ensure consistent, high‑quality service delivery across countries
• Support employee lifecycle moments (onboarding, changes, exits) with a focus on accuracy and employee experience

2. HR Operations Excellence & Process Ownership

• Ensure consistent application of HR policies, procedures, and service standards
• Drive data quality and integrity across HR systems
• Support implementation and adoption of new HR tools, processes, or global initiatives
• Monitor and track HR operations activities to ensure service levels are met
• Contribute to documentation and standardisation to support scalability within the HR Operations model
• Act as a reliable and service‑oriented HR contact within the organisation

• 3–5+ years of experience in HR administration or HR operations, ideally in a shared services or international environment
• Solid knowledge of Dutch labour law, HR documentation, and payroll processes
• Experience working with multiple stakeholders across functions and countries
• Fluency in Dutch and English (written and spoken), German is a plus
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Service‑oriented mindset with focus on accuracy, responsiveness, and employee experience
• Comfortable working within structured processes while applying sound judgement where needed
• Clear communicator, able to explain HR processes in a practical and accessible way
• Proactive, collaborative, and focused on continuous improvement

• This position is offered on a 12-month fixed-term contract, with the intention of transitioning to a permanent contract upon successful completion and mutual agreement.
• Salary range (3.600 - 4.400 Euro gross monthly) - depending on interview evaluations
• End‑of‑year bonus (13th month)
• Mobility allowance of 3% of our gross monthly salary
• Commuting allowance or NS Business Card
• 25 days of annual leave
• 30 days per calendar year working abroad policy
• A truly global role with strategic impact
• A values‑driven, people‑focused culture
• The opportunity to shape how ORTEC grows and transforms worldwide
• Collaborative and ambitious colleagues in our Global People & Culture team

At ORTEC, we value diversity and different perspectives. If this role excites you, but you don’t meet every requirement, we still encourage you to apply.