Project & Leadership Support Coordinator; m​/f​/d

What To Expect

The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. It is uniquely positioned to drive organizational success, balancing strategic project execution with hands‑on executive and workplace support.

• Serve as a professional point of contact for internal and external stakeholder interactions on behalf of leadership
• Plan and execute leadership forums, townhalls, and corporate events, including agenda creation, logistics coordination, and follow‑ups
• Capture decisions and action points, ensuring follow‑up, reminders, and closure tracking
• Support preparation of leadership presentations, reports, and meeting briefs
• Act as a point of contact for workplace‑related requests and resolve issues efficiently
• Provide administrative and paralegal support to the statutory director in corporate governance matters
• Track deadlines related to corporate filings and governance deliverables, ensuring timely completion
• Support planning and execution of cross‑functional projects, ensuring timelines, actions, and deliverables are tracked and completed
• Collect updates from stakeholders and consolidate reporting for leadership visibility
• Prepare agendas, presentation materials, and meeting summaries including action lists and ownership

• Minimum of two years of work experience in a fast‑paced, detail‑oriented, and team environment
• Demonstrated experience in project coordination with multiple cross‑functional teams
• Must be able to maintain a high degree of personal integrity, confidentiality, and professionalism while working with privileged and sensitive information
• Professional demeanor, strong communication in English and German (verbal & writing), and presentation skills
• Proficiency in Microsoft Outlook, PowerPoint, and Excel
• Ability to adapt and work in an ever‑changing environment
• Problem solver with a talent for approaching complex challenges with a positive outlook
• Display a clear sense of priority and achieving quality work with short deadlines