Assistant to Chief of Staff

Location

Zurich Zurich Switzerland

HITACHI ENERGY LTD

Administration & Facilities

Full time

No

At Hitachi Energy we are committed to powering the worlds energy system to be more sustainable secure resilient and affordable making electricity more accessible to all and empowering societies to thrive. Are you ready to contribute with your organizational skills to the transition to a sustainable energy future

As Assistant reporting to the Chief of Staff you will provide administrative and organizational support ensuring seamless coordination of activities while handling sensitive information with utmost discretion. This is more than a traditional administrative role you will be a trusted partner in a dynamic global setting working with fantastic people in a position that offers unique proximity to leadership and strategic decision‑making.

To succeed in this position you bring a high level of energy exceptional attention to detail professionalism and the ability to manage multiple priorities in a fast‑paced environment.

• Organize and coordinate meetings workshops and events with internal and external stakeholders
• Handle administrative tasks and event‑related expenses arrange logistics transportation and travel across time zones
• Prepare edit and proofread documents presentations and reports with precision and professionalism
• Capture meeting notes track follow‑ups and ensure action items stay on course
• Conduct research and draft correspondence to support the Chief of Staff team
• Maintain confidentiality while gathering and organizing information for conferences speeches and reports

• 35 years of experience in administrative and project support roles ideally in a multinational environment
• Experience in managing confidential information and working with senior stakeholders
• High proficiency in Microsoft 365 including Copilot and digital collaboration tools
• Excellent communication skills in English; proficiency in German or additional languages is a plus
• Experience in the energy sector or affinity for engineering / technology is a plus
• Strong communication organizational and multitasking skills with a sharp eye for detail
• Collaborative team player with high energy and a hands‑on attitude
• Discretion flexibility and a proactive service‑oriented mindset

The team of the Chief of Staff to the CEO ensures smooth and efficient executive operations while supporting the execution and oversight of strategic initiatives. It acts as a key liaison between the CEO and internal as well as external stakeholders fostering clear communication and a seamless flow of information.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

IC

Office Manager Experience,Time Management,Microsoft Office,Google Docs,Adobe Acrobat,Microsoft Outlook,Microsoft Word,Quick Books,Personal Assistant Experience,Microsoft Powerpoint,Administrative Experience,Google Suite

Full-Time

years

1