RGT & Committee Coordinator

Vacancy Number

2026/03

1 April 2026 or upon mutual agreement

Reporter General, Executive Director

Reporter General Team, General Secretariat Team, various AIPPI Committees, individual AIPPI members, Congress and Event speakers, internal and external experts, government agencies

• Provide day-to-day operational and administrative support to the Reporter General Team, preparation and coordination of meetings, agenda and minutes
• General administrative responsibility for supporting several AIPPI Committees
• Coordinating AIPPI’s representations at government agencies
• Preparation and coordination of conference calls and meetings
• Coordination of scientific work
• Administrative support in preparation for and during AIPPI's Annual World Congress (in particular for the program, speaker management and the resolutions, monitoring budget)
• General correspondence with National / Regional Groups (e.g. study questions, coordination of questionnaires)

• Secretarial, commercial diploma, or vocational baccalaureate is welcome
• Minimum of 10 years of work experience in executive assistance, office administration function or in a supporting role for a decision-making or scientific body
• Hands‑on, solution‑driven mindset with an excellent structured approach and ability to adapt quickly to various situations
• Strong written and verbal communication skills in a highly professional manner for an international business environment
• Ability to work precisely and independently within tight deadlines
• Desire to learn and implement knowledge across tasks and workflows.
• Hospitality or event management experience is advantageous but not essential
• Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
• Fully proficient with MS office tools (Outlook, Word, Excel, etc.)
• Eligible for Swiss work permit
• Willing and able to travel to AIPPI’s Annual Congresses and to various smaller meetings occasionally and probably on 1–2 occasions per year

A competitive salary in line with the candidate’s qualifications and experience

Please send your complete application documents (CV, cover letter, work certificates, etc.) until 31.03.2026