Executive Assistant - Accounting & Administration

We are seeking a reliable and autonomous professional comfortable operating across financial and organisational responsibilities.

You will join a small, highly professional office collaborating regularly with senior academic leaders and institutional partners across Europe. Reporting directly to the Executive Director, this role is central to the smooth running of our organization and is suited to professionals who value ownership, operational responsibility, and hands‑on work.

Informatics Europe is a non‑profit organisation representing over 200 leading academic and research institutions in Informatics across Europe. We foster collaboration and knowledge exchange while advocating for excellence in education and research, and for the responsible development of technologies that benefit society.

• Manage all day‑to‑day financial operations, including full accounting responsibilities, invoicing, payments and bank transactions
• Ensure accurate and timely monthly and year‑end financial reporting
• Maintain orderly financial records and documentation
• Monitor and improve financial processes to support efficiency and reliability

The ability to manage accounting processes accurately and with minimal supervision is essential to success in this role.

• Support office operations, including procurement activities, meeting’s logistic and general administrative tasks
• Manage the administration of membership processes, including applications, renewals, cancellations, maintenance of accurate records, and the upkeep of the prospective members database
• Ensure timely, professional responses to membership‑related communications
• Contribute to the smooth running of internal processes and organisational activities

Once core financial and administrative processes are fully mastered, the position may progressively expand to include coordination of selected initiatives, support to membership development activities, and involvement in European projects — depending on organisational priorities and the candidate’s strengths.

• Commercial apprenticeship (KV or equivalent) or a bachelor’s degree in business administration or a related field
• Several years of relevant professional experience in accounting and administration. Experience with accounting software is required (knowledge of Banana is an advantage).
• Proven ability to work independently with a high degree of accuracy and reliability
• Strong organisational skills and the capacity to assess priorities, adapt quickly, and switch between tasks while maintaining attention to detail
• Excellent written and verbal communication skills in English
• Confidence using digital tools. Experience with CRM systems or Joomla are advantages.
• A proactive, collaborative mindset and sound professional judgement
• Comfortable in an operational, hands‑on role.
• Swiss citizenship or a valid B/C permit

Experience in an international academic, or non‑profit environment is a plus.

• A trusted role with significant autonomy within a small and committed international team
• A professional, collaborative work environment where reliability and initiative are valued
• Flexible working arrangements with hybrid possibilities
• Competitive remuneration package, including 25 days holiday and advantageous contribution pension scheme
• A central position offering direct exposure to the operations of a European non‑profit organisation in the intersection of academia, policy and public awareness

If you’re excited about this opportunity and meet the qualifications, please submit your CV and a motivation letter in English to (Use the "Apply for this Job" box below).