Receptionist, Administrative​/Clerical

CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructural and commercial facility management services for clients from various industries.

For our growing Facility Management organisation at a Financial Services client in Zürich we are looking for a:

Receptionist 100%

• Receiving and forwarding internal and external telephone calls as well as providing information
• Reception, welcome and support of visitors/guests/employees/suppliers
• Catering for guests
• Management and coordination of conference and meeting rooms with the internal booking system (booking, cancellation, changes and checking the cleanliness of the rooms)

• Management of internal and external mail and express services (DHL, Fed Ex, UPS)
• Management of parking spaces
• Control of invoices
• Managing badges and keeping the visitor list
• Update of various lists and forms
• Assisting the FM team with administrative tasks
• Processing of all incoming e-mails for receipt via Outlook
• Ordering for office supplies, flowers, catering, drinks, brochures, etc
• Various administrative tasks as instructed

• At least 2-3 years in a similar function
• Fluency in written and spoken German & English, French is an advantae
• Very good manners and communication skills
• Reliable & Flexible
• Experienced working in the service industry in a customer facing role
• Good user knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)

• Open and innovative working environment with design options
• Regional and international development opportunities in a fast-growing company
• Wide range of internal and external training opportunities
• CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
• Good framework conditions, such as at least five weeks of vacation, 40 hours a week, as well as an attractive pension fund solution.