Facility Coordinator ; f​/m​/d

In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences.

This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.

• Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.
• Serve as the primary point of contact for facility-related inquiries and workplace support activities
• Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers
• Manage purchase orders, invoices, reports, documentation, and other administrative processes
• Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives
• Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards
• Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies
• Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience
• Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications
• Represent the company professionally as the first point of contact for visitors and external stakeholders

• Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage
• Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership
• Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach
• Positive and proactive mindset, strong problem-solving skills, and attention to detail
• Proficiency in Microsoft Office applications as well as very good German and good English language skills

We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date

Reference number R0143516

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.