HR Specialist – Group Headquarters

Avolta is the leading global travel retail and food & beverage player, placing the traveler at the heart of everything we do. By combining travel retail, convenience and F&B, we create integrated and innovative experiences across the traveler’s journey.

Our 77,000 team members deliver these experiences every day across more than 5,100 outlets in around 1,000 locations, including airports, motorways and other travel destinations, in over 70 countries.

The HR Admin Specialist – Group Headquarter is responsible for managing the HR processes at Avolta’s offices in Basel and Zurich. In this role, you will support our team members throughout their entire journey with Avolta — from the moment they join us to the moment they leave. You will be a key part of our People & Culture team, ensuring smooth HR operations, reliable payroll coordination, and strong support for our HR Business Partners.

Additionally, you will also oversee the coordination of reception and office related activities, and support company events. You need to be able to work in a fast-paced and international environment, have a good understanding of Swiss labor laws and regulations as well as experience in liaising with local authorities. This position requires full on-site presence.

HR Administration

• Manage all HR admin tasks for the full employee lifecycle (onboarding, contracts, changes, offboarding)
• Keep employee data accurate and confidential in our HR systems
• Prepare HR documents in line with Swiss labor law and internal policies
• Ensure compliance with local employment regulations

Payroll Coordination

• Collaborate with payroll providers and HR Business Partners to support monthly payroll
• Prepare and verify payroll data (absences, benefits, deductions)
• Support yearly payroll activities such as certificates and reporting
• Act as the first contact for employee payroll questions

Onboarding and Offboarding

• Ensure a smooth and welcoming onboarding experience for new hires
• Prepare offer letters, contracts, and all required documentation
• Support the exit process and related analysis

Support to HR Business Partners

• Provide reliable administrative and organizational support
• Assist with HR projects, initiatives, and change activities
• Prepare reports, presentations, and various HR documents

Audit & Compliance

• Prepare documentation for internal and external audits
• Collaborate with HR, Finance, and other stakeholders to ensure smooth audit processes
• Track audit results and help implement improvements

Process & Standards Improvement

• Support the development of HR templates, guidelines, and standards
• Maintain a high standard of HR data quality and metrics

Engagement & Workspace Activities

• Create office and people related announcements on the internal communication tool
• Oversee the coordination of reception/office related activities and workflows
• Planning and execution of company events

• Completed commercial education (e.g. KV) or similar qualification; HR certification (HR Assistant/Fachausweis or equivalent)
• 2 – 4 years of experience in HR administration, payroll coordination, or a similar HR operational role
• In-depth knowledge of Swiss labor laws and HR practices, with hands-on experience managing HR operations for Switzerland
• Experience with HRIS platforms in complex environments (e.g. SAP Success Factors, Workday), supporting end‑to‑end employee lifecycle processes; SAP Success Factors strongly preferred
• Strong attention to detail, reliability, and discretion
• Excellent understanding of team- and data sharing tools (i.e. Sharepoint) and MS Copilot
• Fluency in English and German is a must
• Ability to build relationships and establish trust and respect, strong customer focus, experience in Change Management