Contract Administrator

SUMMARY The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects king directly with project managers, subcontractors, and customers in a professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Job Responsibilities:

· Ensure that jobs are loaded correctly into the ERP systems
· Assist in compiling information for prequalification documents
· Apply for Certificate of Insurance as needed for projects
· Apply for Bid Bonds and Project Bonds as needed
· Ensure that jobs are invoiced correctly and in a timely manner
· Monitory job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins
· Monitor over and under-billing status and advise the General Manager on under billed projects
· Ensure accuracy of job budgets and revise as necessary
· Conduct Job Cost meetings as required
· Oversee all purchasing activity for projects and review all open POs on periodic basis
· Manage and reconcile Petty Cash disbursements
· Organize and Prepare billing documentation
· Maintain complete customer and other departmental files; collect and catalogue designs and billing information
· Prepare productivity analysis reports.
· Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation
· Ensure that job dollar values are neither over or undervalued or reported
· Review contract language and payment terms
· Manager new job set up
· Complete paperwork and update worksheets and reports related to division activity in a timely manner
· Engage in weekly Project Management meetings
· Other duties as assigned

Other:
· Assist in preparation of periodic reports for management
· Participate in weekly L10 meetings
· Quarterly goal setting and accountability
· All other projects as assigned by managementQUALIFICATIONSTo perform this job successfully, an individual must be able to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
· High School Diploma or GED, required.
· Bachelor’s degree in accounting or equivalent professional experience
· 5+ years’ experience in accounting or equivalent
· Two years or more of construction contract administration experience is required.
· Sound understanding of contracting principles.
· Knowledge and experience with percentage completion job cost accounting principles
· Knowledge of construction contract language
· Knowledge of sales and use tax laws.
· Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise One experience is preferred but not required.
· Knowledge of pre-lien and lien processes.
· Ability to create invoices in an AIA format.
· Solid written and verbal communication skills
· Ability to work with a positive attitude under pressure and without supervision to meet
· contractual deadlines.
· Proficient in Microsoft Office products;
Word Excel, Outlook, etc
#J-18808-Ljbffr