Elementary School Secretary

Position: 10 Month Elementary School Secretary
Duties

Primary Duties and Responsibilities:

* Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities

* Must exhibit discretion and complete confidentiality on sensitive school matters

* Ability to work independently while also serving as secretary to Principal

* Schedule appointments and meetings as requested by Principal

* Receive, open, and route mail to appropriate personnel

* Maintain records of all building funds and issue checks as required to reimburse accounts; balance and reconcile accounts, verify appropriate and authorized use of designated funds

* Request subs as needed on daily basis

* Order supplies, distribute appropriately and maintain proper paperwork for business office

* Produce and retain records for student attendance, enrollment, personnel and payroll information required from business office

* Enter appropriate information in student management system

* Process requisitions and distribute office materials and supplies; maintain materials and equipment inventory as assigned

* Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures

* Orient new and substitute teachers; provide directions, keys and instructional materials

* Demonstrate excellent public relation skills while working within a diverse population of students, staff, parents and community members

* Exhibit proficiency in meeting schedules and timelines

Physical Requirements:

* Work is performed while standing, sitting and/or walking

* Requires the ability to communicate effectively using speech, vision and hearing

* Requires the use of hands for simple grasping and fine manipulations

* Requires bending, squatting, crawling, climbing, reaching

* Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

* The employee should have the physical capabilities to perform the job functions

Qualifications

Qualifications:

* High school diploma or equivalent

* Prior secretarial experience preferred

* Excellent oral and written communication skills

* Proficient in computer skills and routine office equipment

Preferred:

* Bilingual in Spanish or Arabic

Salary/Benefits

See district's website for contract.

Link to District/Third Party Online Application Web Page

Email Address

lhumphrey

School District

www.dist
126.org

Position Website

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

5/21/2026

Start Date

5/21/2026