Facilities Maintenance & Safety Manager

Facilities Maintenance & Safety Manager

The Facilities Maintenance & Safety Manager oversees APAA's buildings, grounds, vehicles, and equipment, as well as the workplace safety program, to ensure a safe, compliant, functional, and well-maintained work environment. This position leads facility operations, preventative maintenance, safety compliance, emergency preparedness, vendor coordination, and infrastructure planning while managing the Facilities Department and supporting operational excellence across the organization.

Key Responsibilities Include

Facilities Operations

• Oversee the day-to-day operation, maintenance, and appearance of all company facilities, grounds, warehouse, and yard.
• Plan, prioritize, and manage preventative maintenance programs for buildings, equipment, and facility systems.
• Perform routine inspections and maintenance; complete repairs or coordinate with qualified vendors as needed.
• Prepare facilities for seasonal conditions, including snow and ice removal, lawn care, weather-related maintenance, and execution of the company's Snow Mitigation Plan.
• Oversee routine maintenance, inspections, licensing coordination, and service scheduling for company vehicles and equipment.
• Monitor the cleanliness, organization, and operational readiness of all interior and exterior spaces.
• Coordinate facility improvement projects and assist leadership with long-term facility planning and budgeting.
• Ensure proper workplace security through coordination of locks, access control, alarm systems, surveillance equipment, and security vendors.

Health & Safety Leadership

• Administer and continuously improve APAA's Health & Safety Program.
• Ensure compliance with OSHA regulations, company policies, and workplace safety standards.
• Conduct routine safety inspections of facilities, warehouse operations, equipment, vehicles, and outdoor work areas.
• Identify, document, and coordinate correction of workplace hazards and unsafe conditions.
• Maintain safety inspection records, corrective action logs, and compliance documentation.
• Maintain the company's Safety Data Sheet (SDS) program and Hazard Communication requirements.
• Oversee the company-wide Personal Protective Equipment (PPE) program, ensuring equipment is available, maintained, and properly utilized.
• Coordinate new hire safety orientations, annual safety training, toolbox talks, and refresher training.
• Ensure fire extinguishers, first aid kits, eyewash stations, emergency exits, safety signage, and other emergency equipment remain compliant, accessible, and inspection-ready.
• Conduct periodic safety audits and recommend continuous improvements to workplace safety practices.
• Coordinate contractor and vendor safety requirements while work is being performed on company property.

Leadership & Administration

• Supervise Facilities Department staff, providing leadership, coaching, scheduling, and performance oversight.
• Assign, prioritize, and monitor daily maintenance, repair, and safety-related work assignments.
• Coordinate and oversee third-party contractors and vendors performing work on company property.
• Prepare maintenance, safety, facility, and operational reports for leadership.
• Monitor department budgets, recommend capital improvements, and assist with long-range facility planning.
• Perform additional duties and special projects as assigned.

Supervisory Responsibilities

This position directly supervises Facilities Department employees and oversees contractors and vendors performing maintenance, repair, construction, or other services on company property.

The Impact You'll Make

• Maintain safe, compliant, and operational facilities that support every department.
• Protect employees, customers, visitors, and company assets through proactive safety leadership.
• Minimize operational disruptions through preventative maintenance and facility planning.
• Foster a culture of accountability, preparedness, and continuous improvement.
• Support APAA's continued growth through efficient facility management and infrastructure planning.

What Success Looks Like

• Facilities, grounds, vehicles, and equipment remain clean, safe, functional, and well-maintained.
• Preventative maintenance is completed on schedule with minimal operational downtime.
• Safety inspections are conducted consistently, with hazards identified and corrected promptly.
• OSHA compliance and company safety standards are maintained throughout the organization.
• Emergency equipment and safety systems remain fully operational and inspection-ready.
• Vendors and contractors complete work safely, professionally, and on schedule.
• The Facilities team operates efficiently under strong leadership and clear expectations.

Knowledge, Skills & Abilities

• Strong knowledge of facility maintenance, building systems, and preventative maintenance practices.
• Working knowledge of OSHA regulations, workplace safety standards, and hazard identification.
• Experience developing and maintaining safety programs and conducting workplace safety inspections.
• Knowledge of Hazard Communication (Haz Com), Safety…