Facilities Coordinator

St. Anne’s School of Annapolis seeks candidates for a Facilities Coordinator. The Facilities Coordinator serves as a key partner to the Chief Finance and Operations Officer and is responsible for the day-to‑day operation, maintenance, safety, and appearance of the campus. This position serves as the primary point of contact for facilities‑related needs, ensuring that classrooms, offices, common areas, and outdoor spaces are safe, functional, and welcoming for students, faculty, staff, and visitors.

The ideal candidate is a proactive problem solver, and a person who thrives in a fast‑paced environment. This individual will help drive projects forward, coordinate vendors and compliance efforts and manage logistics.

This position requires someone who takes ownership, anticipates needs, and genuinely cares about supporting the mission St. Anne’s School of Annapolis through excellent operational leadership and service.

The Facilities Coordinator works closely with school leadership and oversees relationships with external service providers, including janitorial, landscaping, HVAC, security, and maintenance vendors.

• Conduct regular inspections of buildings, grounds, and equipment to identify maintenance and safety concerns.
• Perform minor repairs and preventative maintenance when appropriate.
• Coordinate and monitor repairs performed by outside contractors.
• Maintain maintenance logs, work orders, and service records.
• Ensure campus facilities are clean, safe, and operational each day.
• Maintain inventory of maintenance supplies and equipment.
• Serve as the primary liaison with janitorial, landscaping, pest control, HVAC, security, and other facilities vendors.
• Schedule and oversee vendor work to ensure quality and contract compliance.
• Obtain quotes and assist with vendor selection for facilities projects and repairs.
• Monitor service agreements and recommend improvements when needed.

• Coordinate room setups and breakdowns for school events, meetings, performances, admissions events, and community gatherings.
• Ensure facilities are prepared and restored following events.

• Support campus safety initiatives and emergency preparedness planning.
• Assist with fire drills, safety inspections, and regulatory compliance requirements.
• Ensure proper storage and handling of maintenance supplies and equipment.
• Monitor building security and report concerns promptly.

• Oversee the appearance and maintenance of outdoor spaces, walkways, parking areas, and playgrounds.
• Coordinate seasonal projects, including snow and ice management.

• Assist with planning and execution of summer maintenance projects.
• Support capital improvement projects by coordinating contractors, timelines, and campus logistics.
• Help identify long‑term facilities needs and replacement schedules.

• High school diploma required.
• Three to five years of facilities, maintenance, property management, or related experience.
• Working knowledge of building systems, including HVAC, plumbing, electrical, and general maintenance.
• Strong organizational and project management skills.
• Ability to prioritize multiple tasks and respond effectively to urgent situations.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office and basic work order systems.

• Ability to lift up to 50 pounds.
• Ability to walk the campus, climb ladders, and perform light maintenance tasks.
• Ability to work both indoors and outdoors in varying weather conditions.

Full‑time, year‑round position. Occasional evening or weekend hours may be required to support school events, emergencies, or special projects.

$55,000 - $60,000, Annualized

This position includes a comprehensive and competitive benefits package, featuring medical, dental, and vision insurance; employer‑paid life and disability insurance; and a 403(b) retirement plan with employer matching contributions.