Purchasing/Accounts Payable Specialist at Arlington Heights School District Arlington Heights,IL Job Arlington Heights area,Illinois USA

Position: Purchasing/Accounts Payable Specialist at Arlington Heights School District 25 Arlington Heights, IL

Summary

This position will manage the day-to-day operations of our accounts payable function and oversee the procurement process.

Essential Duties and Responsibilities

Processes vendor invoices and verifies accuracy, approvals, and proper coding. Matches invoices with a copy of the purchase order and compares for partial or full payment. Reviews invoices for appropriate billing, remittance information and urgency of payment. Takes discounts on invoices when offered and requests refund checks when necessary.

Processes invoice payment through the computer system. Relieves encumbrances and corrects information in the computer as needed. Reconciles pre-list to invoices and processes vendor checks, electronic transfers and ACH payments. Removes appropriate remittance forms from invoices and mails with checks.

Maintains vendor records and ensures W-9 and tax information are up to date.

Handles internal and external inquiries regarding outstanding invoices, payments, etc. Works with vendors to resolve payment discrepancies and credit adjustments.

Prepares report for board packet deadline each month and generates AP‑related reports as needed.

Education and/or Experience

High school diploma or GED degree or prior experience performing accounts payable. Knowledge of IBM operating systems and related software preferred.

Language Skills

Ability to converse effectively with the public (vendors), the staff and the administration. The employee must be courteous, understanding and able to work harmoniously with others. Excellent communication skills both oral and written.

Mathematical Skills

Ability to add and subtract up to six digit numbers and to multiply, divide and work with percentages. Figure aptitude and attention to detail with a high degree of accuracy. 10‑key calculator skills necessary.

Other

Skills and Abilities

Ability to work under rigid deadlines. Ability to read invoices, both alpha‑ and numeric characters. Ability to operate a desktop computer and related software. Ability to develop cordial working relationships with staff, administration and vendors. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Pay

$41,000.00 per year.

Benefits

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule

8 hour shift;
Day shift;
Monday to Friday.

Work Location

In person.

Application

Visit SD25.org to apply.

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Purchasing​/Accounts Payable Specialist at Arlington Heights School District Arlington Heights, IL

Purchasing/Accounts Payable Specialist at Arlington Heights School District Arlington Heights, IL