Marketing Operations & Events Coordinator

Responsibilities

• Own end-to-end planning and execution of Thermo Safe’s tradeshow and event program
• Manage event registrations, contracts, invoicing, and payment processing
• Coordinate logistics including booth space, vendors, shipping, and returns
• Maintain event calendars, timelines, checklists, and documentation
• Partner cross-functionally to ensure teams are prepared and aligned
• Support post-event reconciliation, asset return, and continuous improvement
• Manage marketing-related memberships, subscriptions, and renewals
• Process payments and support expense tracking in coordination with finance

• 2 to 4 years of experience preferred in marketing operations, events, coordination, or a related role
• Experience managing logistics, vendors, inventory, or payments is ideal
• Comfort working within CRM, marketing, or procurement systems and learning new tools quickly
• Strong working knowledge of Microsoft Office tools, including PowerPoint, Excel, and Outlook
• Comfortable creating and updating presentations, trackers, budgets, and timelines
• Able to organize, analyze, and maintain data accurately in spreadsheets
• Strong organizational, communication, and follow-through skills
• A mindset rooted in ownership, accountability, and continuous improvement