Administrative Assistant III

Hourly Pay Range:

$23.24 - $34.86 – The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

• Position:
  Administrative Assistant III
• Location:
  
  Arlington Heights or Warrenville, IL
• Full Time/Part Time:
  Full Time
• Hours:
  
  Monday-Friday 8am-430pm
• Hybrid
• Required Travel:
  Some travel required for coordinating meetings

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

• Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Provide guidance and support to lower-level administrative staff, fostering professional growth.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

• Bachelor's Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.